Office of Institutional Advancement and External Affairs Student Assistant

Oklahoma City Community College; Oklahoma City (OK); On-site; USD 12,000 - 15,000; Part time

Job summary

Oklahoma City Community College seeks a Student Assistant for the Office of Institutional Advancement and External Affairs to assist with daily office duties and support professional staff.

The position involves answering phones, copying, preparing materials, event support, and distributing information to departments. Current enrollment or Federal Work Study eligibility is required. Hours up to 25 per week between 8:00 am and 5:00 pm.

Qualifications

• Current OCCC student enrolled in a minimum of 6 credit hours for fall or spring, or 3 hours in summer, or eligible for Federal Work Study.

Responsibilities

• Answer the phone during peak times.
• Make phone calls as directed to various stakeholders.
• Make copies, sort and prepare materials for distribution as needed.
• Sort and prepare material for distribution as needed.
• Assist with special projects and event preparations.
• Deliver information/material to departments as needed.
• Storage organization.
• Meeting set-up and break down.
• Post and remove signage/banners.
• Process mail.
• Support during projects and events.
• Order food and drinks for events.
• Other duties as assigned.

Job description

Office of Institutional Advancement and External Affairs Student Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Working Title Office of Institutional Advancement and External Affairs Student Assistant

Datatel Position ID IAEA8FEDWORK1A / IAEA9STEPROG1A

Annual Hours

Annual Hours As assigned or needed not to exceed 25 hours per week

Placement Range

Placement Range $10.00

Position Type

Position Type Student Employee

Job Category

Job Category Student

General Description

Student Assistants administratively support professional staff members in all duties associated with meeting the needs of the Office of Institutional Advancement and External Affairs. The Student Assistant will assist with various duties in the office.

Reports To

Reports To Director of Administrative Operations

What position(s) reports to this position?

None

Current OCCC student enrolled in a minimum of 6 credit hours for the fall and spring semesters or enrolled in a minimum of 3 credit hours for the summer semester.
OR
Current OCCC student with a federal work study award.

Required Knowledge, Skills & Abilities

• Ability to work in organized manner
• Ability to maintain confidentiality of records and information
• Positive communication skills
• Demonstrated ability to work as a team member and interact with customers in a positive manner
• Experience using Microsoft Office Suite (Word, Excel, PowerPoint, etc.) or similar software programs
• Accurate spelling and filing skills
• High attention to detail

Physical Demands/Working Conditions

• 1. GENERAL PHYSICAL REQUIREMENTS : Light work: The person in this position may occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull or otherwise move objects.
• 2. PHYSICAL ACTIVITIES : This position requires the person to frequently move about the Advancement office and occasionally move about the OCCC main campus to perform the essential functions of the position. This position requires the person to frequently communicate with and listen to visitors, administration, faculty, staff, students, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position. This position requires the person to operate equipment that frequently involves repetitive motions of hands and wrists. This position requires the person to frequently position self to work on equipment, to assist customers, and to perform the essential functions of the position.
• 3. VISUAL ACUITY : This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
• 4. WORKING CONDITIONS This position performs the essential functions in an indoor office setting.

Preferred Qualifications

NA

Required Training

NA

Work Hours

As needed or assigned not to exceed 25 hours per week, anytime between 8:00 am and 5:00 pm, Monday – Friday.

Department

Department Office of Senior Vice President for Institutional Advancement and External Affairs

Job Open Date

Job Open Date 07/01/2026

Job Close Date

Open Until Filled No

HR Contact

HR Contact Beth Holmes

Posting Number

Posting Number Student, Work Study, Temporary_0402949

Job Duties

Job Duties (Position Specific)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job duties will include but are not limited to:

• Answer the phone during peak times.
• Make phone calls as directed to various stakeholders.
• Make copies, sort and prepare materials for distribution as needed.
• Sort and prepare material for distribution as needed.
• Assist with special projects and event preparations.
• Deliver information/material to departments as needed.
• Storage organization.
• Meeting set-up and break down.
• Post and remove signage/banners.
• Process mail.
• Support during projects and events.
• Order food and drinks for events.
• Other duties as assigned.

Job Duties (Safety / Policy & Procedures)

• Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
• Contribute to a safe educational & working environment.
• Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
• Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.
• Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select how you meet the minimum requirement of the position:
  • Current OCCC student enrolled in a minimum of 6 hours for the fall or spring semesters or enrolled in a minimum of 3 hours for the summer
  • Current OCCC Student with a Federal Work Study Award
  • Neither of the above
• * Have you attached all required documents?
  • Yes
  • No