Office Manager & Workplace Experience

BlueSnap, Inc; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

A leading company in online accessibility is seeking an Office Manager & Executive Assistant in New York City. This dual role involves managing office operations and providing high-level support to the CEO and executive team, ensuring a productive and engaging employee experience. Candidates should have strong organizational skills and experience in a high-growth tech environment.

Benefits

Extensive training and development plans

Career Planning and Growth Opportunities

Opportunity to be a key employee of a world-leading company

Qualifications

• 3-6+ years of Office Management and Executive Assistant experience in high-growth tech/SaaS.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage daily office operations, including supplies and equipment.
• Provide high-level administrative support to executive leadership.
• Own the onboarding process to ensure a smooth experience for new hires.

Skills

Organizational skills

Multitasking

Interpersonal skills

Communication skills

Resourceful mindset

Job description

We are looking for a proactive Office Manager & Executive Assistant to join our HR team and help drive a culture of engagement, belonging, and efficiency. Based in our NYC office, you’ll manage daily operations, ensure a productive workspace, and deliver a seamless employee experience.In this dual role, you’ll also support our CEO and our executive leadership with high-level administrative tasks, including calendar management, travel coordination, and confidential communications.

You’ll be part of the HR team and collaborate closely with IT, Facilities, and leaders across the company to create an exceptional day-to-day experience for employees and executives alike.

Responsibilities:

Daily Operations

• Manage day-to-day office operations, including supplies, equipment, and general upkeep.
• Maintain relationships with office vendors (e.g., supplies, cleaning, facilities).
• Ensure the office is functional, welcoming, and optimized for productivity.
• Coordinate maintenance and repair needs with internal stakeholders or external vendors.
• Work with leadership to plan and execute space layout changes based on team growth and needs.

Resource & Budget Management

• Manage office budgets and track expenditures, identifying cost-effective solutions.
• Maintain and reorder inventory to ensure availability of supplies.
• Provide high-level administrative support to executive leadership (e.g., CEO and other Executive Leadership Team members)
• Master calendar orchestration across time-zones; draft and proof high-stakes email, investor comms, board materials and travels

Onboarding

• Own the onboarding process to ensure a smooth and engaging new hire experience.
• Send welcome communications and coordinate first-day logistics.
• Partner with IT to ensure workstations are fully set up before arrival.
• Schedule onboarding sessions with internal trainers.
• Develop and lead initiatives to foster employee engagement, well-being, and community (e.g., team-building, wellness programs, volunteering).
• Assist teams in identifying and booking team-building activities.
• Act as a trusted point of contact for employee feedback, suggestions, and concerns.
• Collaborate with the Employee Experience Manager in Israel to align and plan global initiatives.

Requirements

• 3-6+ years of combined Office Management and Executive Assistant experience in high-growth tech/SaaS industry.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent interpersonal and communication skills.
• Proactive, resourceful, and solutions-focused mindset.
• Ability to collaborate across departments and geographies.
• Experience managing budgets and vendor relationships is a plus.

Advantages

In addition to extensive training and development plans, here are some of the other benefits we offer:

• The salary band for this position ranges from$85,000 - $100,000 and will be based on your experience and skill sets
• Career Planning and Growth Opportunities
• Opportunity to be a key employee of the world leader in online accessibility

Equal opportunities

We celebrate differences and embed it into every aspect of our workplace and product, as well as our community. accessiBe is proud and committed to providing equal opportunity employment to all individuals regardless of disability, race, color, religion, sex, sexual orientation, citizenship, national origin, veteran status, pregnancy or any other characteristic protected by law. In addition, accessiBe will provide accommodation to individuals with disabilities or a special need.

Please don't hesitate to share your needs when applying so that we can provide the necessary accommodations for an accessible and inclusive recruitment process.