Administrative Assistant to Principal

Bartholomew Consolidated School Corporation; Columbus (IN); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Full Benefits

Competitive hourly rate

Job summary

Bartholomew Consolidated School Corporation seeks an administrative assistant to support school administrators with clerical tasks, scheduling, and communication. The role involves handling accounts, notices, event planning, and maintaining records for attendance and enrollment.

The position requires a high school diploma, fast typing, and experience in office management, with full benefits and a starting hourly wage in a specified range. Collaboration with staff and parents is essential.

Qualifications

• Graduation from high school.
• 100+ WPM desirable.
• Successful experience with office management preferred.

Responsibilities

• Handling of the extra-curricular accounts, reconciling monthly bank statements, depositing all monetary collections, accounts payable, teacher supply budgets and all other accounting.
• Prepares, copies and distributes notices, memoranda or other correspondence for informing staff and/or parents.
• Assists in planning and scheduling school events and maintaining calendar of school and student events.
• Maintains enrollment records and reporting for attendance.
• Assists in maintaining inventories of supplies and materials.

Skills

100+ WPM

Office software

Multitasking

Communication skills

Education

High school diploma

Office management experience

Tools

Word

Excel

PowerPoint

Google Drive

Job description

Position Purpose

Under the direct supervision of the principal or other administrator to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Position Purpose

Under the direct supervision of the principal or other administrator to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

• Handling of the extra-curricular accounts, reconciling of monthly bank statements, depositing all monetary collections, accounts payable, teacher supply budgets and all other accounting.
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees and/or parents regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Responsible for assigning substitute teachers
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Uses discretion in situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. (Ie, principal, nurse, counselor)
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Maintains all enrollment records and reporting for attendance.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone, printer.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills And Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to take initiative on individual and team tasks.
• Ability to multi-task in a fast-paced work environment.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software and internet-based applications (e.g., Word, Excel, PowerPoint, Google Drive, etc.).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills. Work area must be orderly and clutter-free.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Typical Qualifications Would Be Equivalent To

• Graduation from high school.
• 100+ WPM desirable.
• Successful experience with office management preferred.

Terms Of Employment

Less than 12 month, 213 days

8 Hours per day

Full Benefits

Other conditions and stipulations as listed in the support staff handbook

Grade 12 on Classified Staff Salary Matrix

Starting Hourly Rate Placement: $19.63-23.55 based on experience

Hiring Manager: Patrick Mahaffey - [e-mail]

Learn More About Columbus

https://www.columbustalent.com/