Blackhawk | 8hr 52wk Secretary/Treasurer

Fort Wayne Community Schools; Fort Wayne (IN); On-site; USD 21,000 - 30,000; Full time

Job summary

Fort Wayne Community Schools in Fort Wayne, IN seeks an experienced administrative professional to support the Principal with confidential secretarial and clerical tasks, office organization, and correspondence flow.

You will handle basic accounting, payroll-related processes, attendance records, and coordinating meetings, travel, and schedules, ensuring timely completion of projects and strong public relations with staff and the public.

Qualifications

• High school diploma required or equivalent with four years of clerical or accounting experience.
• Strong office computer skills, public relations and oral and written communication skills.
• Knowledge of terminology, practices and procedures of the assigned office.

Responsibilities

• Provide confidential secretarial and administrative support to the Principal; manage office operations; coordinate communications and information flow.
• Prepare and revise correspondence; screen calls; handle mail; coordinate substitutes as needed.
• Assist with clerical accounting duties, records, attendance, payroll information and IRS forms as required.
• Monitor and maintain filing systems; coordinate meetings, travel and minutes; ensure completion of office projects.

Skills

Secretarial duties

Accounting

Office administration

Public relations

Oral and written communication

Education

High school diploma

Tools

Power School

Office software

Job description

Basic Function

Perform a variety of secretarial; basic accounting and administrative assistant duties to relieve the Principal of administrative and clerical detail. Plan coordinate and organize office activities and coordinate flow of communications correspondence and information for the Principal. Process evaluate and record various transactions; maintain balance reconcile and adjust assigned accounts payables and receivables.

Basic Function

Perform a variety of secretarial; basic accounting and administrative assistant duties to relieve the Principal of administrative and clerical detail. Plan coordinate and organize office activities and coordinate flow of communications correspondence and information for the Principal. Process evaluate and record various transactions; maintain balance reconcile and adjust assigned accounts payables and receivables.

Qualifications

Any combination equivalent to: graduation from high school and four years of increasingly responsible clerical or accounting experience. The employee must have strong office computer public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology practices and procedures of assigned office.

Essential Functions

• Provide confidential secretarial and administrative support services to the Principal; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan coordinate and organize office activities and coordinate flow of communications and information; establish and maintain filing systems; request Certified and Classified Substitutes; provide back-up health services administer basic first aid to students dispense medication in accordance with FWCS policies and physician instructions when nurse is not in the building; receive sort and route incoming mail as needed.
• Serve as the primary secretary to the Principal and Assistant Principal; compose independently or from oral instructions note or rough draft a variety of correspondence; review revise edit format and proofread a variety of documents and information; provide public relations and liaison services; initiate screen and receive telephone calls; take retrieve and relay messages as needed; respond to requests complaints and questions from staff and the public.
• Receive visitors including administrators staff students and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues and problems; communicate Principal's instructions to students parents and staff; refer difficult issues to the Principal.
• Perform a variety of clerical accounting duties in support of assigned functions as required; prepare and maintain ECA Corporation and other reports; record daily attendance of students; enroll and withdraw students in Power School and maintain student files; process and evaluate a variety of forms applications and documents; prepare record timesheets process verify and submit payroll information; prepare verify and process IRS Forms W-9 and 1099 information.
• Collect receive verify balance and process incoming cash and monies; process receipts deposits payables and checks for Extracurricular Account (ECA); balance financial accounts Corporate and ECA funds and ECA Bank Account; enter textbook rental receipts and fines; compile information and prepare Title 1 End of Semester and Year Education Material Fee 1099 equipment purchases gifts-grants-donations ECA reports.
• Maintain appointment project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate attend reserve facilities and equipment for a variety of meetings and events as assigned; compile and prepare agenda items and other required information and materials for meetings and other events; take transcribe and distribute minutes as directed.
• As assigned monitor inventory levels of office and school supplies and equipment; order receive and maintain appropriate levels of inventory; prepare and process FWCS vouchers and purchase orders invoices and requisitions and arrange for payments as required.
• Perform related duties as assigned by the Principal to meet the particular needs of the building/unit.

Probationary Period

• New employees must successfully complete their probationary period to be eligible to apply for posted positions.
• Employees must remain in their current position a minimum of sixty (60) calendar days to be eligible to apply for any non-lateral posted position.
• Current non-probationary employees may only apply for lateral positions at the end of each school year.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist kneel or crouch. Specific vision abilities required by this job include close vision and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able push pull lift and carry up to 25 pounds.