Physician Recruitment and Onboarding - Coordinator

University of Miami; Miami (FL); On-site; USD 48,000 - 62,000; Full time

Job summary

The University of Miami seeks a Physician Recruitment Coordinator to partner with clinical departments, internal units, and external recruitment partners. You will support logistics of physician recruitment and onboarding, liaising with Physician Recruitment leadership for strong working relationships.

Responsibilities include coordinating interviews, travel, onboarding, credentialing, and communication with hiring managers.

Qualifications

• Learning agility to adapt to procedures, tech, and priorities.
• Teamwork to collaborate with departments and partners.
• Proficiency with office software and applicant tracking systems.
• Strong written and verbal communication with colleagues and stakeholders.

Responsibilities

• Educate leadership and teams on physician recruitment processes.
• Post positions in the ATS and track candidate disposition.
• Coordinate physician interview visits, travel, lodging, and itineraries.
• Oversee background checks, onboarding, credentialing, and provider enrollment.
• Assist with physician offer letters and onboarding paperwork signatures.
• Ensure timely recruitment activities and maintain accurate records.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

Bachelor’s degree

Job description

The University of Miami has an exciting opportunity for a Physician/Executive Recruitment Coordinator. The

Physician Recruitment Coordinator collaborates with a wide range of clinical departments, internal business units, and external recruitment partners. This role serves as a liaison on behalf of Physician Recruitment leadership to foster strong working relationships and support the logistics of physician recruitment and onboarding activities.

CORE JOB FUNCTIONS

1. Serves as an educator and internal consultant to leadership, teams and individuals meeting the needs of physicians and UHealth departments.
2. Posts positions in applicant tracking system and ensures candidates have applied and are dispositioned appropriately.
3. Supports the coordination of physician interview visits in partnership with department administrators. This may include but is not limited to, making arrangements for travel, lodging, meals, and welcome gift, developing itineraries for physician and spouse, and planning transportation, as needed.
4. Coordinates background checks, orientations, health screenings and associated physician onboarding processes. Partners with hiring managers and internal stakeholders to ensure a successful onboarding experience (credentialing, privileging, provider enrollment, trainings, etc.), which may include relocation services.
5. Develops and maintains an effective working knowledge of physician employment agreements, employment process, offer packages, compensation and benefits to answer candidate questions as needed.
6. Assists with the assembly of physician offer letter packets in partnership with departments to ensure that all appropriate paperwork and signatures are obtained.
7. Follows up with the respective hiring managers and candidates to ensure timeliness of recruitment process.
8. Facilitates the planning and organization of events for recruitment and programmatic activities.
9. Completes special projects/assignments requested by department leadership.
10. Manages records associated with recruitment activities, ensuring recruitment files and databases are accurate for reporting purposes.
11. Performs various administrative support functions which require proactive coordination, management, and communication, including but not limited to, check requests and processing invoices pertaining to department and recruitment activities.
12. Maintains up to date knowledge and compliance with federal and state fair employment laws and guidelines.
13. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education

Bachelor’s degree in relevant field required

Experience

Minimum 1 year of relevant experience required

Knowledge, Skills and Abilities

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status

Full time

Employee Type

Staff