Office Manager/Payroll/Accounting (temp to hire) Mesquite

Connect Search LLC; Mesquite (TX); On-site; USD 31,000 - 44,000; Full time

Job summary

Connect Search LLC in Mesquite, TX is seeking an Accounting Clerk to support day-to-day accounting functions, including accounts payable, accounts receivable, and payroll processing. The role requires accuracy, organization, and the ability to manage multiple deadlines in a growing organization.

The position offers hybrid work with onsite presence in Mesquite, TX three days per week and a pay rate of $27 per hour.

Qualifications

• 2+ years of experience in AP/AR, bookkeeping, or accounting support.
• Experience processing payroll.
• Strong understanding of basic accounting principles.
• Proficiency with Microsoft Excel and accounting software.
• High attention to detail and organizational skills.
• Experience with NetSuite and ADP payroll preferred.

Responsibilities

• Accounts Payable: Review, code, and process vendor invoices.
• Accounts Payable: Match invoices to purchase orders and resolve discrepancies.
• Payroll Administration: Process bi-weekly payroll accurately and on time.
• Sales Tax & Compliance: Prepare and file sales and use tax returns.
• General Accounting Support: Assist with month-end close activities and reporting.

Skills

Accounts Payable

Accounts Receivable

Payroll processing

Bookkeeping

Attention to detail

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

NetSuite

ADP payroll

Excel

Job description

Office Manager/Payroll/Accounting Hybrid

Type: Temp to Hire
Pay Rate: $27
Start Date: ASAP

Benefits: For eligible candidates we offer: Full medical, dental and vision insurance as well as 401K

Mesquite, TX
Hybrid Schedule (TBD)
Payroll required

Job Overview

Location: Mesquite, TX 75149 (Onsite 3 Days Per Week)
Schedule: 40 hours week
Department: Accounting & Finance
Pay: Competitive, Based On Experience

About the Role

We are seeking a detail-oriented Accounting Clerk to support the day-to-day accounting functions of our growing organization. This position is responsible for managing accounts payable, accounts receivable, payroll processing, sales tax filings, and general accounting support.

The ideal candidate is organized, dependable, and comfortable managing multiple deadlines while maintaining a high level of accuracy.

Key Responsibilities

Accounts Payable

• Review, code, and process vendor invoices
• Match invoices to purchase orders and resolve discrepancies
• Route invoices for approval and process payments via check and ACH
• Maintain vendor records, including W-9s and payment information
• Reconcile vendor statements and respond to payment inquiries
• Prepare and process annual 1099 reporting

Accounts Receivable

• Apply customer payments, including ACH, checks, and credit card transactions
• Prepare bank deposits and post receipts in the accounting system
• Monitor aging reports and assist with collection efforts
• Research payment discrepancies, short pays, disputes, and unapplied cash
• Issue credit memos as needed
• Maintain accurate customer account records, including billing information and tax exemption certificates

Payroll Administration

• Process bi-weekly payroll accurately and on time
• Review timesheets and enter hours, PTO, bonuses, and deductions
• Maintain employee payroll records, including personnel and compensation updates
• Coordinate with payroll providers regarding tax filings and compliance requirements
• Ensure confidentiality of payroll and employee information

Sales Tax & Compliance

• Prepare and file sales and use tax returns
• Reconcile tax accounts and maintain supporting documentation
• Monitor filing requirements and jurisdiction updates
• Assist with audit requests and tax notices

General Accounting Support

• Assist with month-end close activities, reconciliations, and reporting
• Maintain organized and audit-ready financial records
• Support external audits and tax preparation activities
• Identify process improvement opportunities
• Provide additional accounting and administrative support as needed

Qualifications

Required

• High school diploma or equivalent
• 2+ years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or accounting support
• Experience processing payroll
• Working knowledge of basic accounting principles and bookkeeping practices
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel and accounting software

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• Experience with NetSuite
• Experience with ADP payroll
• Experience preparing sales and use tax returns
• Knowledge of 1099 reporting and payroll tax filings

What We're Looking For

• Strong attention to detail and accuracy
• Excellent organization and time management skills
• Ability to prioritize and meet deadlines
• Strong problem-solving and research abilities
• Professional communication skills
• Ability to work independently while supporting a collaborative team environment

#AO9