Office Assistant

Liberate; Boston (MA); On-site; USD 34,000 - 41,000; Part time

Job summary

Liberate in Boston is seeking a part-time Office Assistant to be the heartbeat of our local office. You will welcome employees, guests, and vendors and ensure the space is stocked and organized.

This hands-on role involves meeting setup, IT for conference tech, office supplies, events, onboarding support, and maintaining a positive, collaborative office atmosphere. A friendly, punctual professional who thrives in a busy environment will excel here.

Qualifications

• Ability to work in office Tuesday and Thursday, 16 hours per week.
• Must live within commutable distance to 711 Atlantic Ave, Boston, MA.
• Friendly, welcoming demeanor with excellent interpersonal and communication skills.
• Comfortable troubleshooting basic conference room/IT setups.
• Ability to manage multiple small tasks with initiative and without close supervision.
• Reliable, punctual, and takes ownership of the office environment.
• Immediate Start Date.

Responsibilities

• Own meeting rooms and assist with meeting setup, including IT for conference tech.
• Help create and maintain a vibrant, fun, and welcoming office atmosphere.
• Greet employees, guests, and vendors, and ensure visitors have a positive experience.
• Manage office supplies and snacks by monitoring inventory, placing orders, and organizing storage areas.
• Keep common areas, conference rooms, and kitchens clean, stocked, and organized throughout the day.
• Coordinate office vendors and service providers, such as deliveries, building management, cleaning crews, and maintenance technicians.
• Assist with other administrative support as needed.
• Support onboarding by preparing workspaces, distributing equipment, and ensuring new hires have necessary office supplies.
• Help plan and execute company events, team lunches, celebrations, and other in-office activities.

Skills

Interpersonal skills

Communication skills

Office coordination

Multitasking

Reliability

Punctuality

Immediate start

IT troubleshooting

Job description

Liberate builds insurance-native AI agents that handle customer interactions end-to-end across voice, SMS, email, and digital - then complete the downstream work inside core systems like Guidewire, Duck Creek, Applied Epic, and Salesforce. We are the System of Action for Insurance: our agents don't just talk, they execute and resolve. In a market full of AI demos, our moat is production depth - real regulated conversations, real workflows, and the governance and trust layer that carriers and agencies require.

About The Role

We're looking for a part-time Office Assistant to be the heartbeat of our Boston office. This role is in office Tuesday and Thursday, 16 hours per week, and is essential to keeping our space running smoothly, welcoming, and fun. You'll be the first face employees, guests, and vendors see, and the person who makes sure the office always feels stocked, organized, and ready for whatever the day brings. This is a hands-on, in-person role for someone who takes pride in the details and genuinely enjoys creating a great workplace experience.

Key Responsibilities

• Own meeting rooms and assist with meeting setup, including IT for conference tech.
• Help create and maintain a vibrant, fun, and welcoming office atmosphere.
• Greet employees, guests, and vendors, and ensure visitors have a positive experience.
• Manage office supplies and snacks by monitoring inventory, placing orders, and organizing storage areas.
• Keep common areas, conference rooms, and kitchens clean, stocked, and organized throughout the day.
• Coordinate office vendors and service providers, such as deliveries, building management, cleaning crews, and maintenance technicians.
• Assist with other administrative support as needed.
• Support onboarding by preparing workspaces, distributing equipment, and ensuring new hires have necessary office supplies.
• Help plan and execute company events, team lunches, celebrations, and other in-office activities.

Qualifications

• Ability to work in office Tuesday and Thursday, 16 hours per week
• Must live a commutable distance to our Boston office at 711 Atlantic Ave, Floor 6, Boston, MA
• Friendly, welcoming demeanor with excellent interpersonal and communication skills
• Comfortable troubleshooting basic conference room / IT setups
• Ability to manage multiple small tasks at once and take initiative without close supervision
• Reliable, punctual, and takes ownership of the office environment
• Immediate Start Date

Nice to have

• Prior experience in an office coordinator, front desk, or hospitality role
• Experience helping plan events or team activities
• Familiarity with office supply/inventory management tools

Compensation for this role ranges from $25–$30 per hour, depending on experience.