Office Manager - Part-time

AREA TEMPS, INC.; Avon (OH); On-site; USD 25,000 - 39,000; Part time

Job summary

AREA TEMPS, INC. is seeking an Office Manager for a CPA firm in Ohio. This part-time role (about 30 hours per week) offers flexibility as full-time hours may be considered for peak periods, with a focus on administrative and client-service support.

You will coordinate client communications, tax return workflow, document management, scheduling, and billing. The successful candidate will keep calendars, ensure timely filings, and provide essential support to CPA professionals in a fast-paced

Responsibilities

• Serve as the central administrative and client-service point person for the firm
• Manage incoming client communications, scheduling, and requests
• Coordinate tax return workflow and filing processes
• Handle tax return assembly, scanning, uploading, and document management
• Maintain due-date tracking and follow up on outstanding items
• Coordinate electronic filing procedures and e-file acknowledgments
• Manage client appointments and calendars
• Assist with billing, invoicing, and other administrative accounting tasks
• Provide support to CPA/accounting professionals
• Support day-to-day office operations and peak-period workflow

Skills

Client communication

Scheduling

Billing

Document management

Administrative support

Tax workflow coordination

Tools

E-file

Document scanning

Job description

We have an immediate opportunity for an Office Manager at a CPA firm. You will serve as the administrative and client-service hub of the office. This is a part-time position working about 30 hours a week; however, client is open to full-time hours.

Responsibilities:

• Serve as the central administrative and client-service point person for the firm
• Manage incoming client communications, phone calls, emails, scheduling, and general client requests
• Coordinate tax return workflow, including tracking returns, outstanding information, due dates, extensions, e-file authorizations, and completed filings
• Handle tax return assembly and processing, including scanning, organizing, uploading, and maintaining client documents
• Maintain the firm's monthly and annual due-date tracking system and proactively follow up with staff and clients on outstanding items
• Manage electronic filing procedures, including Forms 8879, e-file acknowledgments, rejected returns, and confirmation of accepted filings
• Coordinate client appointments and maintain the firm's calendars and scheduling systems
• Assist with billing, invoicing, payment follow-up, and other administrative accounting functions
• Maintain accurate electronic client files and assist with document-management projects
• Provide administrative support to the firm's CPA/accounting professionals
• Help manage office operations, supplies, mail, incoming documents, and day-to-day office needs
• During peak tax periods, take ownership of administrative workflow so professional staff can remain focused on tax preparation and client work