Office Administrator for CPA Firm

Bucks County Accounting Firm; False Pass (AK); On-site; USD 35,000 - 50,000; Full time

Job summary

Bucks County Accounting Firm is seeking an Office Administrator to join our team in Southampton, PA. The role focuses on clerical and administrative tasks, calendar management, and client file organization, with tax-season workload peaks.

Schedule is Monday–Friday, 9:00 AM–4:00 PM, with potential extra hours during tax season and seasonal summer hours. The ideal candidate is highly organized, detail‑oriented, and proficient in Microsoft Office and QuickBooks.

Qualifications

• Highly organized with strong attention to detail.
• Adept at managing calendars and scheduling.

Responsibilities

• Answer incoming phone calls and assist clients professionally.

Skills

Highly organized

Excellent communication

Multitask

Deadline driven

Independent worker

Problem solving

Discretion with confidential info

Tools

Microsoft Office

Outlook

Excel

QuickBooks

Practice management software

Job description

Job Description

We are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. We are looking for candidates to reside in the local area.

Schedule:
Monday through Friday, 9:00 AM – 4:00 PM

Please note: Additional hours may be required during tax season (mid-February through mid-April). From Memorial Day through Labor Day, the firm offers summer Friday hours of 9:00 AM – 2:00 PM.

Responsibilities Include:

• Answer incoming phone calls and assist clients professionally
• Schedule appointments and manage calendars
• Process and organize tax returns for clients
• Distribute incoming mail and prepare daily bank deposits
• Maintain accurate filing systems and client records
• Respond promptly to internal and external requests for information
• Assist with bulk mailings and special projects as needed
• Create, organize, and maintain client files
• Pull weekly reports and assist with office supply inventory and ordering
• Provide administrative support to staff as needed
• Help maintain a clean, organized, and professional office environment
• Assist with workflow and project management processes using the firm’s practice management software
• Help track project deadlines, client deliverables, and internal workflow assignments
• Support the team in maintaining organized processes and improving office efficiency

Qualifications:

• Highly organized with strong attention to detail
• Excellent communication and customer service skills
• Ability to multitask, prioritize responsibilities, and meet deadlines
• Comfortable working independently and exercising good judgment
• Strong problem-solving skills and ability to adapt to changing priorities
• Computer savvy with the ability to quickly learn new software and systems
• Proficient in Microsoft Office, including Outlook, Word, and Excel
• Experience with QuickBooks preferred
• Experience with practice management or workflow software is a plus (Financial Cents experience preferred but not required)
• Reliable with a strong attendance record
• Ability to handle confidential information with professionalism and discretion
• Previous administrative or office experience preferred, especially in a professional services, accounting, or tax office environment

This is a great opportunity for someone looking to build a long-term career within a growing tax and accounting firm. We value individuals who are dependable, motivated, team-oriented, and willing to grow professionally alongside our company.

Company Description

Our certified public accounting firm possesses the knowledge and experience of a large accounting firm with the personal attention and dedication that only a small accounting firm can provide. Located in Southampton, PA, we have been providing the residents of Bucks County, Montgomery County and Delaware County with exceptional personal tax and accounting as well as professional business tax and accounting services since 1991.