Office Manager (m/f/d) - Full-time (80–100 %)

regenold GmbH; Deutschland; On-site; USD 43,388 - 61,657; Full time

Benefits offered by this job

Exposure to international environment

Long-term development opportunities

Flat hierarchies and family-friendly安排

Job summary

regenold GmbH in Germany seeks an Office Manager to be the central hub for colleagues, guests, and partners, ensuring a welcoming, well‑organised office environment.

The role blends front‑office presence with event coordination, procurement, and cross‑departmental support, working across teams and contributing to how regenold presents itself internally and externally.

Qualifications

• Fluent German and strong English, both written and spoken.
• Completed commercial or administrative training or equivalent qualification.
• Proficient with MS Office and open to learning new tools and systems.

Responsibilities

• Front office & reception: first point of contact for clients and guests; manage switchboard and premises access.
• Administrative support: travel management, onboarding/offboarding, invoice checks, meeting room setup, documentation.

Skills

Fluent German

Strong English

MS Office

Education

Commercial or administrative training

Tools

MS Office

Job description

You are the person who keeps things running. As Office Manager at regenold, you are the central point of contact for colleagues, guests, and service partners alike — making sure our office environment is welcoming, well‑organised, and ready for whatever the day brings.

This is a hands‑on, varied role that combines front office presence with event coordination, procurement, and cross‑departmental administrative support. You will work closely with teams across the organisation and play a visible, valued part in how regenold presents itself — internally and externally.

What you will do

Front office & reception

• First point of contact for clients, guests and incoming calls
• Manage the switchboard, the reception area and incoming and outgoing correspondence
• Responsible for opening and closing the business premises

Administrative support

• Travel management for client visits, trade fair attendance and remote colleagues
• Cross‑departmental support: onboarding and offboarding, invoice checking, workshop organisation
• Prepare and set up meeting rooms ahead of internal and external appointments
• Create and maintain documentation and internal process records

Event coordination

• Organise internal company events (social events, employee lunches)
• Support the planning and coordination of the annual regulanet® conference

Office & procurement management

• Manage procurement for catering, office supplies and events
• Organise workspaces, parking and employee accommodation
• Coordinate with maintenance, facility management and tradespeople

What you bring

• Completed commercial or administrative training or equivalent qualification
• A confident, friendly manner with colleagues, guests, and clients
• Comfortable working in a fast‑moving environment where no two days look the same
• Structured, independent working style with a clear sense of priorities
• Fluent German and strong English, both written and spoken
• Proficient with MS Office; open to learning new tools and systems
• Flexibility to work rotating shifts: early shifts from 07:45 and late shifts until 18:00

Benefits

• Exposure to an international working environment
• Long‑term perspective with individual development opportunities
• Flat hierarchies, short decision paths, and family‑friendly working arrangements
• A bright, modern workplace in one of Germany’s most scenic regions — on the edge of the Black Forest, in the tri‑border area of Germany, France, and Switzerland