Office Manager - Kalamazoo Area

the-pivot-group-careers; Kalamazoo (MI); On-site; USD 55,000 - 84,000; Full time

Job summary

The Pivot Group Network, a West Michigan manufacturing-focused recruiting group, is seeking an Office Manager to join teams in Kalamazoo, MI. The salary range is $55,000 - $84,000 depending on experience and qualifications.

Join a network that values quality over speed, and supports administrative leadership across facilities. You will oversee operations, budgeting, policies, and vendor relations while ensuring a safe, productive workplace in a manufacturing environment.

Qualifications

• 5+ years in office management/administrative role, preferably within a manufacturing environment.
• Experience managing office operations, including supply chain, vendor relations, and facility maintenance.
• Strong organizational and multitasking skills with a keen attention to detail.

Responsibilities

• Oversee and manage all general office operations, ensuring efficiency and organization.
• Implement and maintain office policies and procedures to optimize workflow.
• Manage office budget, including expense tracking and vendor relations.
• Coordinate internal and external meetings, including scheduling and logistics.
• Oversee facility maintenance and ensure a safe and productive work environment.
• Manage office supply inventory and procurement.
• Act as a liaison between departments for administrative support.

Skills

Office management

Vendor relations

Budget management

Facility maintenance

Microsoft Office

Communication skills

Bookkeeping basics

Tools

SAP

Oracle

Microsoft Office

Job description

Office Manager | Kalamazoo, MI

Salary Range: $55,000 - $84,000 depending on experience

Are you ready to take on a challenging and rewarding opportunity in {{role_field}}? The Pivot Group Network, a West Michigan manufacturing-focused recruiting group, is committed to building meaningful connections in manufacturing. We partner with leading companies in Kalamazoo seeking Office Managers.

We are building our network of talent in this field across West Michigan and the broader manufacturing region Pivot Group Network serves. Our partner companies may or may not have an immediate opening for this exact role today, but we actively look for skilled professionals in the regions where they operate. If there is alignment now or in the near future, we reach out.

The Opportunity

We are working with companies in Kalamazoo that are adding Office Managers to their teams. These organizations value quality over speed in hiring. By connecting with us, you position yourself for opportunities that align with what you're looking for.

Key Responsibilities

• Oversee and manage all general office operations, ensuring efficiency and organization.
• Implement and maintain office policies and procedures to optimize workflow.
• Manage office budget, including expense tracking and vendor relations.
• Coordinate internal and external meetings, including scheduling and logistics.
• Oversee facility maintenance and ensure a safe and productive work environment.
• Manage office supply inventory and procurement.
• Act as a liaison between departments for administrative support.

Recommended Qualifications

• 5+ years of experience in an office management or administrative role, preferably within a manufacturing or industrial environment.
• Proven ability to manage office operations, including supply chain, vendor relations, and facility maintenance.
• Strong organizational and multitasking skills with a keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with general office software.
• Excellent communication and interpersonal skills, capable of interacting effectively with all levels of staff and external partners.
• Experience with basic bookkeeping or financial record-keeping.

Bonus Qualifications

• Experience with ERP systems (e.g., SAP, Oracle) for basic data entry or report generation.
• Familiarity with health and safety regulations (e.g., OSHA) and maintaining related documentation.
• Project coordination experience, particularly in supporting manufacturing improvement initiatives.
• Ability to read and understand basic technical drawings or schematics.

Job Titles That Should Apply

Office Administrator,Administrative Assistant,Front Office Manager,Operations Manager,Executive Assistant,Facilities Manager,Business Office Manager

Why The Pivot Group Network

The Pivot Group Network was founded by manufacturing professionals who've been on both sides of the hiring process. Our clients are strategic—they partner with us because they want real insight into their roles and the people filling them, not a stack of resumes. We focus on match-driven placements built around what actually matters: Commute, Compensation, Culture, and Career trajectory. Learn more at https://www.thepivotgroup.org.

The Pivot Group Network offers resources to support your search—market insights, resume feedback, and interview preparation. As our partnerships grow, we'll reach out with opportunities aligned with your goals. Thank you for considering this approach to career advancement.