Office Manager-Healthcare

FEHE Enterprises; Fayetteville (GA); Vor Ort; USD 42.000 - 63.000; Vollzeit

Zusammenfassung

FEHE Enterprises is seeking an organized Office Manager / Compliance Coordinator to oversee daily operations and support executive leadership in maintaining efficiency and regulatory compliance. This role coordinates meetings, maintains records, handles communications, and assists with audits and regulatory reviews across departments.

The position requires strong organizational and communication skills, confidentiality, and the ability to manage multiple tasks.

Qualifikationen

• Associate's degree preferred; equivalent experience will be considered.
• Minimum of three years of office management or administrative experience.
• Strong organizational, communication, and time management skills.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to prioritize multiple assignments and meet deadlines.

Aufgaben

• Oversee daily office operations and administrative tasks.
• Support executive leadership with scheduling and correspondence.
• Manage calendars, coordinate meetings, and prepare agendas.
• Greet visitors, answer calls, and provide customer service.
• Maintain files and compliance documentation; assist with audits as needed.
• Coordinate interdepartmental communication and follow-through on action items.
• Travel between FEHE locations and provide on-site support as required.
• Ensure regulatory screenings and background checks are completed.
• Support human resources, operations, and other departments as needed.

Kenntnisse

Organizational skills

Communication skills

Time management

Confidentiality

Professional judgment

Ausbildung

Associate's degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Jobbeschreibung

Position Summary

FEHE Enterprises is seeking a highly organized, proactive, and detail-oriented Office Manager / Compliance Coordinator to oversee daily administrative operations while supporting executive leadership in maintaining organizational efficiency and regulatory compliance. This position serves as the central point of coordination for office operations, executive support, interdepartmental communication, and organizational follow-through.

The Office Manager / Compliance Coordinator is responsible for ensuring administrative processes are completed timely, departments remain accountable for assigned responsibilities, and leadership has the information necessary to make informed decisions. This role also assists with quality assurance efforts by monitoring organizational follow-up, maintaining documentation, and supporting compliance initiatives across all departments.

Essential Responsibilities

• Manage the daily operations of the corporate office.
• Answer and direct incoming telephone calls.
• Greet visitors and provide excellent customer service.
• Maintain office supplies, files, and administrative records.
• Prepare letters, reports, and other business correspondence.
• Assist Executive Leadership with daily administrative needs.

Executive Support

• Coordinate meetings and maintain calendars as assigned.
• Prepare meeting agendas and supporting documents.
• Attend leadership meetings and record accurate meeting minutes.
• Distribute meeting notes and action items.
• Track follow-up assignments and ensure departments complete assigned tasks.

Compliance & Organizational Support

• Assist Executive Leadership in monitoring organizational compliance and accountability.
• Follow up with department leaders regarding outstanding reports, projects, and action items.
• Maintain organized compliance and administrative documentation.
• Assist with audits, inspections, and regulatory reviews as needed.

Communication

• Collect departmental reports prior to Monday Leadership Meetings.
• Ensure meeting materials are complete and distributed on time.
• Serve as a liaison between departments and Executive Leadership.

Operational Support

• Assist with special projects and organizational initiatives.
• Provide administrative support to Human Resources, Operations, Nursing, and other departments as needed.
• Occasionally assist in residential or day program settings during staffing shortages, if requested.

Qualifications

• Associate's degree preferred; equivalent experience will be considered.
• Minimum of three years of office management, executive assistant, or administrative experience.
• Strong organizational, communication, and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to prioritize multiple assignments and meet deadlines.

Preferred Qualifications

• Experience in healthcare, human services, or developmental disabilities.
• Knowledge of DBHDD regulations or compliance processes.
• Previous Direct Support Professional (DSP) experience is helpful but not required.

Additional Requirements

• Must successfully pass all required criminal background and DBHDD screenings.
• Valid driver's license and reliable transportation.
• Ability to travel between FEHE locations as needed.
• Ability to occasionally provide direct support assistance when operational needs require.

FEHE Enterprises is an Equal Opportunity Employer committed to providing quality services while fostering a culture of professionalism, accountability, and compassion.