Office Manager / Administrative Assistant

Caring Hands Inc; Finksburg (MD); On-site; USD 24,796 - 28,929; Full time

Job summary

Caring Hands Inc. in Finksburg, Maryland is seeking an Office Manager / Administrative Assistant to support daily operations. This role is essential for managing office tasks and providing administrative support to our leadership and staff.

The ideal candidate will be organized, professional, and customer-focused, with strong skills in Microsoft Office. We offer competitive compensation ranging from $18 to $21 per hour for full-time positions.

Qualifications

• Strong organizational and multitasking skills.
• Excellent customer service and communication abilities.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Coordinate office operations and manage administrative functions.
• Maintain office supplies and equipment inventory.
• Prepare and maintain records, files, and correspondence.

Skills

Organizational skills

Customer service

Communication skills

Proficiency in Microsoft Office

Education

Associate degree or equivalent work experience

Job description

Caring Hands Inc. is a licensed Developmental Disabilities Administration (DDA) provider dedicated to delivering high-quality, person-centered services to individuals with developmental disabilities. Our mission is to empower those we serve to live with dignity, independence, and meaningful community inclusion.

We are a growing organization committed to excellence, compassion, and integrity. Our team plays a vital role in supporting individuals with daily living skills, personal growth, and community engagement, while upholding the highest standards of care and compliance.

At Caring Hands Inc., we value our employees as much as the individuals we serve. We foster a supportive, professional work environment with opportunities for growth, training, and career advancement. If you are passionate about making a difference and being part of a purpose-driven team, we invite you to join us.

Executive / Administration

We are seeking an organized, professional, and customer-focused Office Manager / Administrative Assistant to support daily office operations and provide administrative support to leadership, staff, and clients. This position plays a critical role in ensuring the efficient operation of the organization.

Compensation

$18–$21/hour Full-Time

Job Summary

The Office Manager / Administrative Assistant is responsible for coordinating office operations, managing administrative functions, supporting leadership, and serving as a professional point of contact for clients, families, staff, and community partners.

Key Duties

• Answer phones, direct calls, and respond to inquiries professionally
• Manage calendars, appointments, and meeting schedules
• Maintain office supplies, inventory, and equipment
• Assist leadership with administrative and operational tasks
• Prepare, organize, and maintain records, files, and correspondence
• Support onboarding and personnel file management
• Assist with data entry, document management, and reporting
• Ensure a welcoming and professional office environment

Requirements

• Strong organizational and multitasking skills
• Excellent customer service and communication abilities
• Proficiency with Microsoft Office and general office technology
• Ability to maintain confidentiality and professionalism
• Ability to pass required background checks

Preferred Qualifications

• Previous administrative, office management, or healthcare office experience preferred
• Experience working in DDA, healthcare, behavioral health, or human services preferred
• Associate degree or equivalent work experience preferred
• Organized
• Professional
• Dependable
• Detail-oriented
• Team-oriented
• Problem-solving mindset
• Competitive compensation
• Supportive team environment
• Opportunities for career growth and advancement
• Meaningful work that positively impacts the lives of others