Office Manager/Executive Assistant

Nooter/Eriksen, Inc.; Denver (CO); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Flexible schedule

Profit-based incentive opportunities

401(k) employer match + contributions

Medical insurance with HSA

Dental and short-term disability

Vision insurance and fitness

Collaborative environment

Job summary

NEXT Cooling in Denver, Colorado is seeking an Office Manager / Executive Assistant to support our executive leadership and oversee daily office operations. This highly visible role keeps leaders, staff, visitors, and the office organized, connected, and moving forward with a strong emphasis on culture and efficiency.

The role involves travel, onboarding support, IT coordination, and collaboration with HR, Marketing, and Sales to ensure a cohesive, effective workspace and brand experience.

Qualifications

• Bachelor’s degree or equivalent relevant work experience.
• Three or more years of administrative, office management or executive support experience.
• Strong organizational skills and ability to manage competing priorities in a fast-paced environment.
• Professional presence and effective written and verbal communication.
• Experience with public communications, branding, and presentation quality.

Responsibilities

• Provide executive administrative support, including travel arrangements and expense reports.
• Coordinate office logistics and serve as primary contact for vendors and services.
• Lead and support the Administrative Group with priorities and responsive service.
• Welcome clients and visitors, coordinate meeting spaces and special needs.
• Collaborate with HR to support onboarding and first-day experience.
• Coordinate with IT on office technology and day-to-day support.
• Partner with marketing to maintain cohesive branding and materials.
• Proactively resolve routine operational needs and contribute to a positive office atmosphere.
• Travel approximately 5-10% domestically and internationally.

Skills

Administrative experience

Organizational skills

Communication skills

Discretion

Project management

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Marketing software

Job description

Office Manager / Executive Assistant

Denver, Colorado | Employee-Owned | Exempt

Would you like to be part of an employee-owned company? Consider joining the talented team at NEXT Cooling. We are seeking an Office Manager / Executive Assistant to support our executive leadership team and oversee the day-to-day office experience in Denver, Colorado. This highly visible role helps keep leaders, employees, visitors, and office operations organized, connected, and moving forward.

MAKE AN IMPACT WITH A CAREER IN COOLING SYSTEMS!

There has never been a more exciting time to join the cooling infrastructure industry, especially an employee-owned OEM with profit-based incentive opportunities. In this high-visibility role, you will create a welcoming, well-organized workplace while providing trusted support to executive leaders and partnering across HR, IT, Marketing, and Sales. Your contributions will directly influence company culture and support employee engagement, operational excellence, and the continued growth of the organization.

Why Join NEXT Cooling?

• Flexible work schedule, including the option to work virtual half-days on Fridays, year-round
• Profit-based incentive opportunities in an employee-owned organization
• 401(k) employer match plus an annual non-elective contribution
• Medical insurance with an employer contribution toward the HSA
• Company-paid dental and short-term disability coverage
• Vision insurance and fitness reimbursement
• A collaborative environment where employees can grow personally and professionally

Day In The Life

The Office Manager / Executive Assistant supports the executive team, including Vice Presidents and above, while coordinating office operations and helping maintain an atmosphere consistent with the Company’s mission, vision, and brand.

• Provide executive administrative support, including travel arrangements, expense reports, scheduling needs, and office setup.
• Coordinate office logistics and serve as the primary contact for internet providers, subscriptions, vendors, and other workplace services.
• Lead and support the Administrative Group, setting clear priorities and maintaining responsive service across the office.
• Welcome clients, partners, and other visitors, coordinating meeting spaces and addressing special needs during their visit.
• Partner with CIC Group HR to support onboarding and create a positive first-day experience for new employees.
• Coordinate with CIC Group IT on office technology needs, equipment setup, and day-to-day support.
• Collaborate with marketing coordinators across CIC Group companies to maintain cohesive branding and marketing materials.
• Use sound judgment, creativity, and initiative to strengthen the office environment and resolve routine operational needs.
• Travel approximately 5-10% domestically and internationally by car or plane.

Qualifications

We want the person selected for this role to be successful. The following qualifications are important for success:

• Bachelor’s degree or equivalent relevant work experience.
• Three (3) or more years of administrative, office management, executive support, or related experience.
• Working knowledge of Microsoft Office tools; familiarity with marketing software and outsourced marketing production is preferred.
• Strong organization, follow-through, discretion, and the ability to manage competing priorities in a fast-paced environment.
• Professional presence and an understanding of communication practices that create a positive experience for employees, leaders, clients, and visitors.
• An artistic eye for public communication, branding, and presentation quality.
• Ability to read, write, problem-solve, make quick decisions, interpret information, and communicate effectively in writing and verbally.

NEXT Cooling is committed to creating and maintaining an environment in which all employees feel valued, included, safe, and empowered to do their best work. We are proud to be an equal opportunity workplace, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other characteristic protected by applicable law.

This position is not eligible for employer-sponsored work authorization now or in the future. Candidates must be authorized to work in the United States without sponsorship. Pre-employment drug screen and background check required.

Salary: $30 - $35 per hour