Executive Assistant, NA

Vantage Data Centers; Denver (CO); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Employee assistance program

Job summary

Vantage Data Centers is looking for an Executive Assistant to provide comprehensive administrative support at their Denver, CO office. This on-site role involves managing executive schedules, coordinating travel, and handling confidential information.

The ideal candidate will have 4+ years of administrative experience, excellent organisational and communication skills, and proficiency in Microsoft Office. The role requires a Bachelor’s Degree in Office Administration or a related field. Benefits include competitive salary, medical coverage, and more.

Qualifications

• 4+ years of experience in an administrative or organisational role.
• Experience maintaining confidential information is essential.
• Energetic and able to learn quickly in a dynamic environment.

Responsibilities

• Provide daily management and administrative support for the Executive Team.
• Coordinate executive travel arrangements including flights and hotels.
• Manage executive schedules and ensure efficient time management.
• Organise logistics for meetings and events.
• Prepare and process expense reports for the executive team.

Skills

Organisational skills

Project management

Interpersonal communication

Written communication

Microsoft Office proficiency

Education

Bachelor's Degree in Office Administration or related field

Tools

Microsoft Outlook

SharePoint

Global Travel Platform

Job description

Vantage Data Centers powers, cools, protects and connects the technology of the world’s leading hyperscalers, cloud providers and large enterprises.

Department: Workplace Operations The Workplace Operations team ensures a consistent, high‑quality workplace experience across all North America offices, supporting day‑to‑day office functionality, employee experience, and operational readiness.

Position Overview

This role will be based on‑site at our Denver, CO office (3 days on site required, 2 days flexible). The Executive Assistant, Administrative Support provides comprehensive administrative support to North American Executives and the Executive Leadership team, enhancing the efficiency and effectiveness of the executive team through sophisticated, confidential request handling.

Essential Job Functions

• Provide daily management and administrative support for the Executive Team.
• Use discretion, judgement and organizational knowledge to facilitate executive activities and manage confidential information.
• Coordinate and manage executive travel arrangements, including flights, hotels and ground transportation.
• Manage executive schedules and calendars, ensuring efficient time management and task prioritisation.
• Handle conference room bookings, including meal ordering when appropriate.
• Organise and support the logistics for meetings, preparing agendas and coordinating conference rooms.
• Plan and coordinate virtual and in‑person events such as off‑site meetings, customer meetings, board meetings and employee holiday events.
• Prepare and process expense reports for the executive team.
• Manage projects independently, exercising discretion and decision‑making without close supervision.
• Build and coordinate reports, charts, budgets and other presentation materials for the executive team.
• Summarise, prioritise and research information for executive review.
• Project a positive, confident attitude and strong customer‑service skills.
• Collaborate with a wide range of internal and external stakeholders, from the Board of Directors to various department teams.
• Provide access and support for visitors and customers, ensuring a positive experience.
• Perform additional duties as assigned by Management.

Job Requirements

• Bachelor’s Degree in Office Administration or a related field, or equivalent experience.
• Notary Public preferred, not required.
• 4+ years of experience in an administrative, organisational or similar meticulous function.
• Strong organisational and project‑management skills.
• Highly organised, energetic and a fast learner.
• Experience maintaining confidential information.
• Excellent written, verbal and interpersonal communication skills.
• Proficiency with Microsoft Office (scheduling, tracking, reporting and follow‑up).
• Required experience with Outlook calendaring.
• SharePoint experience is a plus.
• Global Travel Platform experience is a plus.
• Travel required is expected to be up to 5%; may increase over time.

Physical Demands and Special Requirements

Work may involve standing, walking, sitting, handling objects, reaching with hands and arms, climbing stairs, balancing, stooping or kneeling, talking and hearing. Occasional lifting and/or moving of up to 25 pounds is required.

Additional Details

• Salary Range: $90,000–$100,000 Base + Bonus (range based on Colorado market data; may vary for other locations).
• Benefit eligibility includes medical, dental and vision coverage, life and AD&D, short and long‑term disability coverage, paid time off, employee assistance, 401(k) with company match and other voluntary benefits.
• Compensation may vary based on qualifications, skills, competencies and experience.

Vantage Data Centers is an Equal Opportunity Employer.