Craft - Administrative Assistant

Res Group; Texas; On-site; USD 15,000 - 20,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401 (k) plan with 6% company match

Paid Time Off and paid holidays

Tuition Reimbursement

Wellness programs

Job summary

Renewable Energy Systems (RES) in Denver seeks an Administrative Assistant to support Vice Presidents and their teams. The role includes project management duties, owning timelines, running meetings, and delivering key reports while handling sensitive information professionally.

The position requires travel coordination (including international trips), calendar management, meeting logistics, document preparation, proofreading, and liaison with clients and leaders.

Qualifications

• High school diploma or GED required; Bachelor’s preferred.
• Advanced MS Office skills including Word, Excel, PowerPoint.
• Experience supporting executive-level staff and calendars.
• Ability to travel domestically and internationally as needed.
• Strong proofreading, reporting, and document-prep abilities.

Responsibilities

• Coordinate travel itineraries and visa arrangements, with possible after-hours changes.
• Schedule and organize executive meetings, board meetings, and trainings.
• Prepare agendas, reports, and presentations; coordinate IT support.
• Coordinate food orders for department meetings and trainings.
• Process expense reports and assist with invoices and requisitions.
• Draft, proofread, and manage confidential communications and memos.
• Maintain files electronically and in hard copy; liaison between execs and clients.
• Back up vendor management, safety procedures, and office supplies.
• Assist with onboarding, desk setups, and new-employee questions.

Skills

Calendar management

Travel coordination

Microsoft Office

Communication

Proofreading

Education

Bachelor's degree in business or related discipline

Tools

SharePoint

Outlook

Job description

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.

Summary

The Administrative Assistant primarily supports Vice Presidents and their teams in the Denver office. The Administrative Assistant will serve as project manager, as directed by their perspective VP’s, including owning timelines, running meetings, and key deliverables. This position may be privy to sensitive information and must professionally handle sensitive and confidential information.

Requirements

• Coordinates and arranges travel itineraries and arrangements for air and ground transportation, lodging, visa arrangements, and other travel needs. Must be able to plan complex itineraries and expedite last-minute changes, sometimes after regular business hours. Travel includes frequent international trips.
• Schedules and coordinates meeting space and logistics for various meetings, including executive meetings, board meetings, external visitors, candidate visits/interviews, and trainings.
• Prepares agendas, organizes staff and committee meetings both on & off-site, prepares presentations and reports, and coordinates IT support.
• Coordinates and orders food for department meetings and trainings.
• Completes expense reports on time, ensuring accuracy and compliance with company spending policies.
• Drafts/prepares memorandums, correspondence, agenda materials, and other documents varying in sensitivity and confidentiality.
• Proofreads and checks documents for accuracy, completeness, and compliance with Company standards.
• Maintains and organizes files both electronically and in hard copy form.
• Acts as liaison between executive and clients, company leadership, staff, and the public.
• Assist VPs with invoices, requisitions, timesheets, expense reports, and any escalations that need re-routing.
• Backs up the Office Administration staff in vendor management, safety procedure compliance, and ordering of office supplies.
• Processes all incoming mail and distribution to departments when backing up the office administrator.
• Assists with the onboarding process of new employees by performing desk setups, and issuing and acting as a resource for questions as needed.
• Attends work regularly and punctually, as scheduled or expected.
• Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.

Additional Responsibilities

• Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
• Manages multiple Outlook calendars for external and internal meetings that may be adjusted and rescheduled on short notice to accommodate required participants.
• Responds to a wide variety of requests proactively with expeditious action and a positive, consultative approach.
• Provides coverage for other Executive Assistants.
• Prepares and sends shipments of documentation via FedEx, USPS, UPS, or other means.
• Order supplies for specific department needs.
• Some after-hours availability via email or mobile phone may be required.

Qualifications

• High School Diploma/GED required.
• Bachelor’s degree in business or a related discipline preferred.
• 4 or more years of related experience with supporting executive-level staff and balancing multiple projects required.
• Ability to travel domestically 5 to 15% required.
• Advanced skills in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Skilled in reading, analyzing, and interpreting general business information, writing reports, and business correspondence.
• Experience in proofreading, editing, organization, and calendar management.
• Capable of handling details, access to information, and conversations of a sensitive nature with confidentiality.
• Comfortable operating with significant latitude for independent judgment and initiative within agreed limits.
• Ability to solve practical problems and deal with various concrete variables in situations with limited standardization.
• Capacity to handle tight deadlines and last-minute changes, adapt quickly, anticipate needs, and problem-solve independently.
• Presents a professional image to represent the supervisor in a like manner.
• Requires broad knowledge of corporate operations and policies.
• Exercises discretion and maintain confidentiality.
• Thrives in a fast-paced, constantly evolving environment.
• Demonstrates consistency in the work done, attendance, and personal demeanor.
• Delivers on commitments on time and getting it right the first time is critical.
• Ability to find ways to accomplish work in as short a period as possible while taking the initiative to explore creative ways to enable the productivity of direct supervisor.
• Learns from mistakes and does not repeat them. Also takes feedback and incorporates it.
• Online SharePoint design and project management experience.
• SharePoint administration experience: collect inputs, create web page content, web page maintenance.
• Functional competencies include agility, accountability, communication, attention to detail, and prioritization.

This position qualifies for a daily per diem of $95.

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. This position is bonus eligible.

RES offers benefits that are effective first day of employment. These benefits include the following:

• Medical, Dental and Vision
• Health Savings Account with employer contribution
• Flexible Spending Accounts
• 4x pay Basic Life and Voluntary Life
• Short and Long Term Disability
• Accident, Hospital, and Critical Illness
• 401 (k) plan with 6% company match
• 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
• Tuition Reimbursement and Green Car Reimbursement
• Volunteer and Charity Matching
• Paid Parental Leave and Paid Sabbatical Leave
• Employee Referral Bonus
• Employee Discounts and Wellness programs
• Wellness Reimbursement

Physical requirements and environment

The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rarely: Climbing, crouching, kneeling, pulling/pushing/lifting between 5-15lbs., and stooping are required.

Occasionally: Carrying 5-15lbs., gripping, handling, pinching, and walking are required.

Frequently: Standing is required.

Constantly: Reading, grasping, hearing, reaching, vision, repetitive motion, and sitting is required.

Rarely exposed to extreme cold, heat, and humidity, and wet climates, in the working environment.

Occasionally exposed to noise and hazards in the work environment.

We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.

RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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