Office Manager

MAHAN; Nashville (TN); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid holidays

Paid time off

401K after 1 year

Job summary

MAHAN, a boutique firm serving healthcare providers, seeks an experienced Office Manager for full-time, on-site work in Nashville, TN. You will oversee administrative and HR functions, manage billing, payroll, accounts, onboarding, and compliance, and collaborate with marketing and benefits teams.

You will lead front-desk operations, coordinate with the Administrative Director, and develop relationships with partners, staff, and clients to ensure smooth operations.

Qualifications

• 2+ years of experience as an Office Manager.
• Strong communication and organizational skills.
• Experience with payroll processing and HR tasks is preferred.
• Proficiency in Microsoft Office and CRM systems.

Responsibilities

• Oversee general office management: supplies, calendars, equipment, meetings.
• Handle Accounts Receivable/Payable and billing/invoicing.
• Process payroll and assist with onboarding new staff.
• Ensure compliance and manage administrative duties at front desk.
• Collaborate with marketing and benefits teams and maintain key relationships.
• Support Administrative Director with additional duties as needed.

Skills

Communication

Leadership

Detail-oriented

Payroll experience

Tools

Microsoft Office

CRM systems

Job description

About The Job

Seeking an experienced full-time, on-site Office Manager to oversee the administrative and human resources functions at a business advisory firm for healthcare providers in Nashville, TN.

The Position

• General office management – Supplies, Calendars, Equipment, Meetings.
• Accounts Receivable/Accounts Payable.
• Billing/Invoicing.
• Payroll Processing.
• Recruiting and Onboarding new staff.
• Compliance management and enforcement.
• Collaboration with marketing and benefits teams.
• Development and maintenance of key relationships – Partners/Client Advisors/staff/clients/vendors.
• Oversite and administration of all duties relating to the front desk including answering phones, screening and distributing. correspondence, ordering office supplies, scanning and filing paperwork.
• Working closely with the Administrative Director on other duties as needed.

Location & Work Eligibility

• Position on-site and based in Nashville, TN.
• Must currently reside in the Middle Tennessee area or be able to reliably commute.
• U.S. work authorization required.
• No visa sponsorship or relocation assistance available.

The Requirements

• Excellent communication skills – proactive, clear, effective both in person and on the phone.
• High attention to detail – ability to analyze, address and implement.
• High emotional intelligence – empathetic and solutions oriented.
• Leadership skills – accountable, compassionate, self-motivated, inspiring.
• 2+ years’ experience as an Office Manager.
• Competent typing skills, solid command of Microsoft Suite (Word, Outlook, Excel, etc).
• Comfort with office equipment and digital resources (copy machine/scanner, CRMs, Adobe).
• Attitude of excellence, commitment to team & drive to exceed expectations.
• Accounting office experience preferred.

The Rewards

• Comprehensive Benefits package with group health insurance available first of month.
• 10.5 paid holidays per year.
• Paid Time Off.
• 401K after 1 year – 3% employer contribution.
• Salary range $48,000 - $65,000 to start based on experience.

The Company

MAHAN is a boutique firm of 20 employees that provides business management and advisory services to healthcare providers. For over 35 years, we have offered comprehensive services to propel the businesses of our clients who include dentists, doctors, and chiropractors. We provide financial statements, tax recommendations and filing, practice consulting, payroll and human resources services as well as retirement and pension services.

Our culture is one of passion, quality, drive, and relationship with both our clients and our team. We believe in working hard and enjoying ourselves while doing it.