Office Manager - Coworking Space

Yudrio Inc.; Leesburg (VA); Hybrid; USD 34,440 - 41,328; Part time

Job summary

A coworking space management firm in Leesburg, VA is seeking an Office Manager to oversee daily operations and lead administrative teams. This role acts as the point of contact for tenant concerns, ensuring a professional, well-run environment. The ideal candidate will have proven office management experience, strong leadership skills, and the ability to manage multiple priorities. Flexibility and a hands-on approach are critical to success. This position is hybrid, with on-site work required several days a week.

Qualifications

• Proven experience in office management, operations, property management, or administrative leadership.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Willingness to maintain a consistent on-site presence as business needs require.

Responsibilities

• Oversee daily operations of the coworking space.
• Serve as the direct supervisor for Administrative Assistants.
• Ensure a smooth on-site experience for employees, leadership, visitors, and guests.

Skills

Leadership

Organizational skills

Communication skills

Discretion

Flexibility

Job description

Office Manager – Coworking Space Operations

Schedule:Full-Time, 9:00 am - 5:00 pm EST M - F

Place of Performance:Hybrid, Leesburg VA 3x weekly and ability to provide emergency coverage

Start Date: 2/1/2026

Employment Type:Hourly, non-benefited

Position Overview

The Office Manager is responsible for the day-to-day operations of Yudrio’s coworking space and serves as the on-site leader for administrative and cross-functional teams when they are in the office. This role acts as the direct supervisor for Administrative Assistants and provides on-site oversight, guidance, and support for other teams during their scheduled in-office days.

The Office Manager is also the primary point of escalation for tenant and client concerns and serves as the on-site “face of Yudrio,” ensuring a professional, welcoming, and well-run office environment. This role requires a high degree of flexibility and reliability, including the ability to respond to coverage gaps, urgent issues, and unexpected situations as they arise.

Key Responsibilities

Office & Coworking Space Operations

• Oversee daily operations of the coworking space, ensuring appropriate coverage, professionalism, responsiveness, and office readiness.
• Serve as the central point of contact for all Yudrio employees while on-site or utilizing the coworking space.
• Act as the primary escalation point for tenant and client concerns, resolving issues professionally and in a timely manner.
• Ensure a smooth, well-organized, and professional on-site experience for employees, leadership, visitors, and guests.
• Maintain office standards related to cleanliness, organization, professionalism, and overall presentation.

Team Leadership & Supervision

• Serve as the direct supervisor for Administrative Assistants, providing clear direction, prioritization, and accountability.
• Provide on-site oversight and support for other teams during their scheduled in-office days, acting as a resource and escalation point as needed.
• Host structured 1:1 meetings to drive performance, support development, and help team members succeed in their roles.
• Foster a positive and professional office culture through consistency, engagement, and leadership presence.
• Lead and facilitate weekly team meetings
• Hold team members accountable for assigned tasks and deliverables, ensuring timely completion and quality outcomes.

Administrative & Operational Management

• Lead and coordinate administrative workflows, ensuring tasks are clearly assigned, prioritized, and completed on time.
• Ensure schedules, timekeeping, and coverage plans align with operational and business needs.
• Maintain accurate, organized documentation and continuously improve administrative processes.
• Support compliance with company policies, procedures, and operational standards.

Hiring & Talent Support

• Own the sourcing, interviewing, and hiring process for all administrative hires.
• Support onboarding and training for new administrative team members to ensure consistency and effectiveness.

Leadership & Executive Support

• Serve as a liaison between leadership and the administrative team, communicating expectations and escalating risks or concerns as needed.
• Support the executive team during on-site visits, including coordination, logistics, and real-time problem solving.
• Ensure leadership visits are seamless, professional, and well-supported.

Flexibility & Availability Expectations

This role requires flexibility and a strong on-site presence. The Office Manager must be comfortable responding to coverage lapses, emergencies, and unexpected situations, which may require coming into the office outside of routine schedules. Reliability, responsiveness, and a hands-on approach are critical to success in this position.

Qualifications & Attributes

• Proven experience in office management, operations, property management, or administrative leadership.
• Strong leadership, organizational, and communication skills.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• High level of professionalism, discretion, and sound judgment.
• Comfortable serving as an escalation point and making real-time decisions.
• Willingness and ability to maintain a consistent on-site presence as business needs require.