Office Manager - Commercial Property Manager

NW Recruiting Partners; Seattle (WA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k)

PTO

Paid holidays

Free parking

Job summary

NW Recruiting Partners is seeking an Office Manager/Assistant Property Manager to support a privately held real estate development and investment firm in Seattle. You will oversee day-to-day office operations, support the Property Manager, handle vendor coordination, and perform select personal‑assistant tasks for the principal.

The role requires initiative, strong organization, and discretion, with the ability to balance routine duties with unexpected requests while maintaining professional,

Qualifications

• Minimum 2 years of experience in office management or related role.
• Experience in commercial property management is a plus.
• Strong organizational, communication, and confidentiality skills.
• Proficient in Microsoft Word, Excel, Outlook, and Teams.
• Valid driver's license and reliable transportation.

Responsibilities

• Oversee daily office operations and vendor coordination.
• Provide property management support and invoicing assistance.
• Manage calendars, meetings, and confidential correspondence.
• Coordinate personal assistant tasks for the principal.
• Coordinate multiple projects and ensure deadlines are met.

Skills

Attention to detail

Organization

Communication

Multitasking

Time management

Discretion

Tools

MS Word

Excel

Outlook

Teams

Property management software

Job description

Office Manager/Assistant Property Manager - Commercial Property Management

An established, privately held real estate development and investment firm is hiring an Office Manager to keep its small office running smoothly. This hands‑on role includes overseeing day‑to‑day office operations, providing administrative support to the Property Manager, and handling select personal‑assistant responsibilities for the company’s principal.

With a small team and a wide range of daily needs, this position is well suited to someone who enjoys wearing multiple hats and takes pride in being the person others can rely on.

The ideal candidate is proactive, highly organized, and comfortable balancing routine office tasks with unexpected requests. Strong attention to detail, sound judgment, discretion, and a willingness to pitch in wherever needed are essential.

Responsibilities:

• Office Management: Oversee daily office operations, maintain an organized and professional workplace, manage supplies and equipment, coordinate office vendors, answer phones, assist visitors, and handle mail, deliveries, and general administrative needs.
• Property Management Support: Serve as a point of contact for tenants and vendors, maintain property records, reports, insurance documentation, and correspondence, assist with invoice coding, receivables reporting, late-payment communications, and vendor coordination.
• Administrative Support: Manage calendars, meetings, conference calls, and appointments, prepare reports and correspondence, organize files and records, track deadlines, and follow up with outside vendors and service providers.
• Personal Assistance: Coordinate personal appointments, events, vehicle maintenance, and other tasks for the principal, run local errands, assist with vendor invoices, and help coordinate repairs or projects at personal residences and other locations as needed.
• Project Coordination: Manage multiple assignments, monitor deadlines and follow‑up items, communicate with internal and external contacts, and help keep projects moving forward amid changing priorities.

Qualifications:

• At least 2 years of experience in office management, property administration, executive or personal assistance, or a similarly hands‑on administrative role.
• Experience in a commercial property management office is a plus.
• Exceptional attention to detail, organization, prioritization, and follow‑through.
• Proactive, resourceful, and able to manage projects independently while anticipating needs.
• Excellent written, verbal, and interpersonal communication skills.
• Professional demeanor, sound judgment, and the ability to handle confidential business and personal information with discretion.
• Comfortable balancing office responsibilities with personal tasks, local errands, and occasional schedule adjustments.
• Proficient in Microsoft Word, Excel, Outlook, and Teams, with the ability to learn new software quickly. Experience with a property management software is a plus.
• Valid driver’s license, reliable transportation, clean driving record, and willingness to use a personal vehicle for local work‑related travel as needed.

Company Benefits:

• 100% employer-paid medical, dental, and vision benefits.
• 401(k) plan and Flexible Spending Account.
• Three weeks of PTO.
• Six paid holidays.
• Free parking.

Compensation: $65,000-$85,000 annually (DOE)