Office Manager & Bookkeeper in Chicago — Growth & Benefits

Mack & Associates, Ltd.; Chicago (IL); Vor Ort; USD 75.000 - 100.000; Vollzeit

Benefits dieser Stelle

Health insurance

Paid time off

Professional development opportunities

Zusammenfassung

Mack & Associates, Ltd., a growing professional services organization in Chicago, seeks an Office Manager/Bookkeeper to own day-to-day accounting operations while supporting key business functions. This hands-on role offers a salary between $75,000 and $100,000, depending on experience, and the opportunity to impact financial and operational processes.

The successful candidate will manage payroll, bookkeeping, invoicing, reconciliations, and vendor payments, partner with leadership on

Qualifikationen

• 7–10 years of accounting experience with increasing responsibility.
• Proficiency in accounting fundamentals, financial reporting, reconciliations, and month-end processes.
• Payroll and HR administration experience with handling confidential employee information.
• Proficiency in QuickBooks; experience with Bill.com is a plus.
• Excellent written and verbal communication and strong organizational skills.
• Ability to work independently in a fast-paced, entrepreneurial environment.

Aufgaben

• Oversee daily accounting activities, including payroll, bookkeeping, invoice processing, credit card payments, and accounts payable.
• Maintain accurate financial records in QuickBooks, perform monthly bank and credit card reconciliations, and assist with financial reporting.
• Monitor incoming and outgoing funds, including commissions, deposits, wires, reimbursements, and other financial transactions.
• Prepare invoices, W-9s, receipts, and other financial documentation while assisting with tax-related items.
• Manage health insurance administration and assist with business insurance policies, renewals, and related employee questions.
• Coordinate employee onboarding and offboarding with the Office Coordinator, including paperwork, benefits enrollment, system access, and personnel records.
• Partner with leadership on financial and operational priorities, special projects, process improvements.

Kenntnisse

Accounting experience

Payroll management

Financial reporting

Reconciliations

Excel proficiency

Tools

QuickBooks

Bill.com

Excel

Jobbeschreibung

Mack & Associates, Ltd., a growing professional services organization in Chicago, seeks an Office Manager/Bookkeeper to own day-to-day accounting operations while supporting key business functions. This hands-on role offers a salary between $75,000 and $100,000, depending on experience, and the opportunity to impact financial and operational processes.

The successful candidate will manage payroll, bookkeeping, invoicing, reconciliations, and vendor payments, partner with leadership on