Office Manager/ Bookkeeper/ HR Coordinator

Brosky Insurance Agency Inc; Allentown (Lehigh County); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Mon-Fri Schedule

Retirement Plan

Vision Insurance

Life Insurance

Dental Insurance

Health Insurance

Vacation days

Personal days

7 paid Holidays

Job summary

Brosky Insurance Agency, a trusted independent firm, seeks an Office Manager to oversee daily operations, maintain financial records, and support HR functions in a fast-paced environment.

The role requires strong organization, confidentiality, and the ability to manage multiple priorities while maintaining accuracy. Benefits and a competitive pay package are included as part of a supportive workplace culture.

Qualifications

• Associate or bachelor's degree in business administration, accounting, or HR-related field required.
• Minimum 3 years experience in office administration, bookkeeping, HR, or similar role.

Responsibilities

• Oversee daily office operations including supplies, equipment, vendors and facilities.
• Assist with answering phones, emails, and inquiries; maintain filing systems.
• Coordinate meetings, calendars and company events; prepare reports and communications.
• Manage accounts payable/receivable and payroll processing with accuracy.

Skills

Strong organization

Confidentiality

Attention to detail

Multi-tasking

Education

Associate or Bachelor's in business admin / accounting / HR

Tools

Sage

Job description

Job Description

Brosky Insurance Agency is an independent insurance agency in business since 1965. We have a professional team who represent top insurance companies.

Our great work environment, competitive pay and a very generous benefits package makes us a great company to work for.

Office Manager over sees daily office operations, maintains accurate financial records, and supports essential human resources functions. This role requires strong organization, confidentiality, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Benefits

• Mon-Fri Schedule
• Retirement Plan
• Vision Insurance
• Life Insurance
• Dental Insurance
• Health Insurance
• Vacation days
• Personal days
• 7 paid Holidays

Responsibilities

Office Management:

Manage daily office operations, supplies, equipment, vendors, and facilities.

assist with answering phone calls when needed, answer emails and general inquiries.

Maintain organized electronic and physical filing systems.

Coordinate meetings, calendars, and company events.

Prepare correspondence, reports, presentations, and internal communications.

Negotiate with vendors and monitor office-related contracts and expenses.

Support management with administrative projects and operational needs.

Maintain a professional, safe and efficient workplace.

Bookkeeping:

Record financial transactions accurately in the account system.

Manage accounts payable and accounts receivable.

Reconcile bank accounts, credit card statements, and general ledger accounts.

Maintain receipts, expense reports, and supporting financial documentation.

Payroll processing, payroll records, and related reporting.

Prepare routine financial reports for management.

Coordinate with external accountants, tax professionals, and auditors.

Help maintain compliance with financial procedures and internal controls.

Human Resources:

Maintain confidential employee files and HR records.

Support recruiting, Advertisement, interview scheduling, hiring, onboarding and offboarding.

Prepare employment documents, offer letters, and onboarding materials.

Track attendance, paid time off, benefits information, and required training.

Assist with payroll changes and employee benefits administration.

Respond to routine employee questions regarding company policies and procedures.

Support performance-review and employee-development processes.

Help maintain the employee handbook, job descriptions, and HR forms.

Assist management with workplace concerns while handling information professionally and confidentially.

Support compliance with applicable employment laws and recordkeeping requirements.

Requirements

Associate or bachelor's degree in business administration, accounting, work experience in human resources.

At least 3 years of experience in office administration, bookkeeping, HR, or a similar combined role.

Working knowledge of accounts payable, accounts receivable, bank reconciliation, and payroll.

Experience with accounting software such as Sage, or a comparable platform.

Familiarity with HR practices, employee records, benefits, and onboarding.

Strong written and verbal communication skills.

Excellent organizational, time-management, and problem-solving abilities.

High level of accuracy, discretion, integrity, and confidentiality.

Ability to work independently and prioritize competing responsibilities.

Compensation and Benefits:

Compensation is based on experience and qualifications. Benefits include paid time off, holidays, personal days, health insurance, dental, vision, group life (100% employer paid), retirement benefits.