Office Manager/Bookkeeper

Equine Advocates; Town of Chatham (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Equine Advocates is looking for an experienced Office Manager in Chatham, NY. Responsibilities include managing QuickBooks entries, processing payroll, and overseeing office management tasks. The role also involves assisting with educational programs and community service projects.

This is a full-time, on-site position with a salary of $50,000 per year. Benefits include 401(k), dental insurance, health insurance, and paid time off.

Qualifications

• Experience with QuickBooks for financial entries and reconciliations.
• Ability to process payroll accurately on a timely basis.
• Strong organizational skills for managing office duties.

Responsibilities

• Enter and manage financial data in QuickBooks.
• Process weekly payroll through ADP.
• Oversee office supplies and organize mail.

Skills

QuickBooks proficiency

Payroll processing

Office management

Data entry

Communication skills

Tools

ADP

DonorPerfect

Job description

Equine Advocates is a national non-profit organization. We focus our work on rescue, sanctuary, education, and advocacy. Our equine sanctuary in Chatham, New York, is home to 80+ rescued and retired horses, ponies, donkeys, and mules. We are seeking applicants who have compassion for animals.

QuickBooks Responsibilities

• Enter QuickBooks (QB) entries, including deposits, journal entries, and check writing, monitoring account balances.
• Review all invoices and prepare a spreadsheet for all credit card invoices with receipts.
• Bank and Investment Account reconciliations.
• Oversee all monthly/quarterly automatic credit card donations and contact those donors when credit cards have expired or failed to process. Update information online and in DonorPerfect.
• Process all credit card donations that come in the mail or in person.
• Prepare cash deposits.
• Reconcile all website donations by Credit Card or by PayPal.
• Print Web Donations and contact those that fail.

Payroll

• Process weekly payroll through ADP.
• Calculate hourly staff time cards.

Office Management

• Pick up and drop off mail at post office in the AM daily.
• Open mail and record daily counts. Sort, batch, and log donations.
• Maintain all office and cleaning supplies and order as needed.
• Assist in data entry into our donor database.
• File retention and disposal.
• Update/maintain Procedural Manual for all office processes.

Other Responsibilities

• Assist with Humane Education classes.
• Assist with Public Open Days, including set up and close up. Ensure that all materials/signage, etc., are ready before the Open Day.
• Schedule and oversee Community Service projects.
• Liaison with visitors and assist with group tours.
• Give sanctuary tours.
• Assist in preparation for and work on the Annual Gala and other events.
• Volunteer Liaison. Set up interviews with the Equine Care Manager and yourself.
• Other duties as needed.

Job type: Full-time, on-site (This is not a remote position)

Pay: $50,000 per year

Benefits: 401(k), Dental insurance, Health insurance, Paid time off

If interested, please email your resume and cover letter to [e-mail].