Administrative Assistant Bookkeeper

Home Builders Association of Central NM; Albuquerque (NM); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) with match

Job summary

The Home Builders Association of Central NM in Albuquerque, NM is seeking a detail oriented Bookkeeper for a full-time salaried role. You will manage day-to-day financial records and support broader administrative operations, ensuring accuracy and compliance.

Responsibilities include accounts payable, accounts receivable, payroll support, and assisting external accountants during audits. Strong organization, communication, and proficiency with Sage and spreadsheets are preferred.

Qualifications

• 2+ years of bookkeeping or accounting experience.
• Proficiency with Sage accounting software and Excel/Google Sheets.
• Strong attention to detail and confidentiality.

Responsibilities

• Process and code vendor invoices for approval and payment.
• Schedule and issue payments (checks, ACH, wire transfers).
• Reconcile vendor statements and resolve billing discrepancies.
• Maintain organized records of bills, receipts, and payment confirmations.
• Generate and send customer invoices and track payments.
• Reconcile bank and credit card statements monthly and prepare reports.
• Support payroll records and assist external accountants during audits.

Skills

2+ years bookkeeping experience

Attention to detail

Excellent written and verbal comms

Education

Accounting/Finance degree or related field

Tools

Sage accounting software

Excel/Google Sheets

Job description

Bookkeeper – Home Builders Association of Central NM

Job Type: Full-Time, Salaried | Location: 4100 Wolcott Ave NE Ste B, Albuquerque, NM |

About the Role

We are seeking a detail-oriented and organized Bookkeeper to join our team in a full-time, salaried capacity. This role manages day-to-day financial records and supports broader administrative operations. The ideal candidate is highly accurate, comfortable working with accounting software, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Accounts Payable

• Process and code vendor invoices for approval and payment
• Schedule and issue payments (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve billing discrepancies
• Maintain organized records of bills, receipts, and payment confirmations

Accounts Receivable

• Generate and send customer invoices in a timely manner
• Track incoming payments and apply them to the correct accounts
• Follow up on overdue balances and manage collections communication
• Reconcile customer accounts and resolve payment discrepancies
• Maintain the general ledger and ensure accurate coding of transactions
• Reconcile bank and credit card statements monthly
• Prepare monthly, quarterly, and year-end financial reports (P&L, balance sheet, cash flow)
• Assist with budget tracking and variance analysis
• Support external accountants/CPAs during tax preparation and audits

Administrative Support

• Maintain organized digital and physical financial files
• Assist with payroll recordkeeping
• Support office operations (ordering supplies, vendor communications, filing)
• Assist with special projects as needed

Qualifications

• Accounting, Finance, or related field (or equivalent experience)
• 2+ years of bookkeeping or accounting experience
• Proficiency with Sage accounting software
• Strong Excel/Google Sheets skills
• High attention to detail and strong organizational skills
• Excellent written and verbal communication
• Ability to handle confidential financial information with discretion
• Full-time, salaried position - competitive annual salary: $42,000 (with benefits $51,800)
• Benefits package fully paid by employer - health insurance, dental insurance and 401(k) with match
• Vision insurance and Aflac available – paid by employee