Office Manager – Automotive Dealership

Hiring Winners; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Hiring Winners is seeking an experienced Office Manager for a Houston automotive dealership. The role focuses on overseeing daily administrative operations, supervising staff, and ensuring accuracy in accounting, registration, and title processing.

Familiarity with Toyota processes and Reynolds & Reynolds software is highly preferred. The candidate will coordinate with sales and service teams, maintain internal controls, and ensure compliance with all regulations and manufacturer requirements.

Qualifications

• Experience in automotive dealership office management.
• Familiarity with Reynolds & Reynolds software.
• Knowledge of DMV processes and automotive financial reporting is a strong asset.

Responsibilities

• Manage daily operations of the dealership office, ensuring efficient workflow across administrative functions.
• Supervise office staff, including hiring, training, scheduling, and performance management.
• Maintain records for accounting, vehicle sales, registration, and title processing.
• Ensure compliance with dealership policies, state regulations, and manufacturer requirements.
• Coordinate with sales and service departments to support customer and operational needs.
• Oversee preparation and submission of financial statements, payroll, and internal reports.
• Reconcile bank statements and general ledger accounts.
• Monitor internal controls and dealership documentation.
• Liaise with external vendors, auditors, and financial institutions as needed.

Skills

Organizational skills

Leadership

Communication skills

Education

Associate’s or Bachelor’s Degree in Business Administration or Accounting

High School Diploma or GED

Tools

Reynolds & Reynolds

Toyota dealership procedures

Job description

Office Manager – Automotive Dealership

We are seeking an experienced and detail-oriented Office Manager to oversee the daily operations of our dealership’s administrative functions. The ideal candidate will have a strong background in automotive office management, with a preference for individuals familiar with Toyota processes and Reynolds & Reynolds dealership management software.

Job Responsibilities

• Manage and oversee daily operations of the dealership office, ensuring efficient workflow across all administrative functions

• Supervise office staff, including hiring, training, scheduling, and performance management

• Maintain accurate records for accounting, vehicle sales, registration, and title processing

• Ensure compliance with all dealership policies, state regulations, and manufacturer requirements

• Coordinate closely with the sales and service departments to support customer and operational needs

• Oversee the preparation and submission of financial statements, payroll, and internal reports

• Reconcile bank statements and general ledger accounts

• Monitor and maintain internal controls and dealership documentation

• Liaise with external vendors, auditors, and financial institutions as needed

Requirements

Candidates should demonstrate strong organizational, leadership, and communication skills. Knowledge of Toyota dealership operations and Reynolds & Reynolds software is highly preferred. Familiarity with DMV processes and automotive retail financial reporting is a strong asset.

Education and/or Experience

• High School Diploma or GED required; Associate’s or Bachelor’s Degree in Business Administration or Accounting preferred

• Minimum 3 years of experience in an automotive dealership office setting

• Prior experience with Reynolds & Reynolds and Toyota dealership procedures strongly preferred