Office Manager - Asset Management - Greenwich

Mission Staffing; Greenwich (CT); On-site; USD 90,000 - 120,000; Full time

Job summary

Our client, a private investment firm, is seeking an Office Coordinator to act as the face of its headquarters. You will manage front desk operations, greet guests, coordinate meetings, and maintain a polished workplace.

The ideal candidate is hospitable, highly organized, and proactive, with strong communication skills and a professional demeanor. This fully in-office role offers stability and opportunities for long-term growth.

Qualifications

• Experience in office coordination, reception, or administrative support.
• Proficiency in Microsoft Office, especially Outlook.
• Strong attention to detail and organization.
• Excellent verbal and written communication.
• Professional, client-service oriented demeanor.

Responsibilities

• Report to the Head of Facilities
• Serve as the first point of contact for guests, creating a welcoming and professional office environment
• Manage conference room scheduling, meeting logistics, and visitor coordination
• Maintain office kitchens, snack and beverage inventory, and common areas to ensure a polished workplace
• Receive and organize office deliveries and assist with stocking supplies as needed
• Coordinate with vendors and support the day-to-day operations of the office

Skills

Hospitality mindset

Organizational skills

Verbal & written communication

Multi-tasking

Team-oriented

Professional demeanor

Tools

Microsoft Outlook

Microsoft Office

Job description

Compensation:

$90k-120k base salary plus discretionary bonus

Schedule:

Monday–Friday, fully in-office

Overview

Our client, a highly respected private investment firm, is seeking a polished and service-oriented Office Coordinator to serve as the face of its corporate headquarters. This is an excellent opportunity to join a collaborative, high-performing organization with a unique culture, exceptional leadership visibility, and long-term career stability.

The ideal candidate is professional, organized, and proactive, with a hospitality-minded approach to supporting both employees and visitors. This individual will oversee front office operations while providing administrative support and helping maintain an exceptional workplace experience.

Responsibilities:

• Report to the Head of Facilities
• Serve as the first point of contact for guests, creating a welcoming and professional office environment
• Manage conference room scheduling, meeting logistics, and visitor coordination
• Maintain office kitchens, snack and beverage inventory, and common areas to ensure a polished workplace
• Receive and organize office deliveries and assist with stocking supplies as needed
• Coordinate with vendors and support the day-to-day operations of the office

Qualifications

• Prior experience in office coordination, reception, hospitality, or administrative support preferred
• Proficiency in Microsoft Office, particularly Outlook
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Professional, polished, and client-service focused demeanor
• Ability to multitask and adapt in a fast-paced environment
• Team-oriented with a positive attitude and a "no task is too big or too small" mindset
• Ability to lift and organize office deliveries and supplies as needed

What We're Looking For

We're seeking someone who genuinely enjoys creating a first-class office experience and takes pride in being the face of the organization. The successful candidate is dependable, personable, and thrives in a collaborative environment where professionalism, attention to detail, and exceptional service are highly valued. This role offers the opportunity to build a long-term career with a well-established investment firm that values stability, teamwork, and high performance.