Office Manager and Administrative Assistant

A&L Goodbody LLP; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

A&L Goodbody LLP is seeking an experienced Office Manager and Administrative Assistant to oversee the day-to-day operation of our New York office and provide administrative support to the New York team. This hands-on role requires managing facilities, coordinating vendors, and supporting business development across a small, professional services environment.

Ideal candidates have 3–5 years of office management or similar experience, excellent organizational and communication skills, and

Qualifications

• 3–5 years’ experience in office management or similar role.
• Excellent organizational skills with the ability to manage competing priorities.
• Professional, service-focused approach and strong interpersonal skills.
• Proactive, flexible mindset with the ability to work independently.
• Proficiency in Microsoft Office and experience with external suppliers.

Responsibilities

• Manage day-to-day operation of the New York office, including administration and facilities.
• Be the main point of contact for office matters, liaising with building management, suppliers and service providers.
• Coordinate supplies, mail, couriers, catering, maintenance and health and safety requirements.
• Support office business development initiatives in collaboration with lawyers and the Business Development team.
• Track business development activities, referrals and relationships; maintain CRM records.

Skills

Office management

Organizational skills

Interpersonal communication

Proactive mindset

Microsoft Office

Stakeholder management

Tools

CRM systems

Job description

A&L Goodbody is seeking an experienced and highly organized Office Manager and Administrative Assistant to oversee the day-to-day operation of our New York office and provide administrative support to the New York team. This is a broad, hands-on role in a small office environment, with responsibility for ensuring that the office operates efficiently and provides a professional, high-quality service to colleagues and clients.

Key Responsibilities

• Manage the day-to-day operation, administration and facilities requirements of the New York office.
• Act as the main point of contact for office-related matters, liaising with building management, suppliers and service providers.
• Coordinate office supplies, mail, couriers, catering, maintenance, repairs and local health and safety requirements.
• Support the execution of the New York office’s business development initiatives in conjunction with the lawyers and wider Business Development team
• Support the tracking of business development activities, opportunities, referrals and relationships and maintain and update CRM systems
• Process invoices and expenses, maintain records of office expenditure and support purchasing and budget tracking.
• Support the onboarding of new joiners and arrangements for colleagues visiting from other ALG offices.
• Liaise with IT in relation to equipment, access, meeting room technology and other local technology requirements.
• Coordinate meeting rooms, hospitality and local office or business development events.
• Provide administrative support to the New York team, including calendar management, scheduling, travel, expenses and meeting arrangements.
• Handle confidential and sensitive information with discretion and undertake other reasonable duties required to support the effective operation of the office.

Skills and Experience

• Approximately three to five years’ experience in an office management, office coordination or similar operational role, ideally in a legal or professional services environment.
• Excellent organizational skills, attention to detail and the ability to manage competing priorities.
• Strong interpersonal and communication skills, with a professional and service-focused approach.
• A proactive, flexible and solutions-focused mindset, with the ability to work independently and exercise sound judgment.
• Proficiency in Microsoft Office and confidence working with external suppliers and internal stakeholders.

Working Arrangements This is a full-time, office-based role in New York. Some flexibility may be required to support occasional office events or business needs outside normal working hours.

Salary: $70,000–$90,000 per annum.

The successful candidate will be dependable, approachable and comfortable taking ownership of a varied range of responsibilities to ensure the office runs smoothly.

The Firm

ALG is a leading Irish law firm with five international offices in Dublin, Belfast, London, New York and San Francisco. There are currently 127 partners and over 1,000 employees. The strong international and domestic business community in Ireland forms a valuable part of the ALG client base. ALG is incredibly proud to be recognised as one of the leading Irish law firms in the Chambers and Partners Europe 2026 Guide. ALG is also ranked as a 'top tier' law firm in The Legal 500 EMEA Guide 2026 and the IFLR1000 Guide 2026. The firm is consistently ranked number one in the Irish market and on a European level.

ALG has a reputation for leading the way in continuously developing its service to clients and internally to its business. This is delivered using new processes, ways of working, innovative use of technology and marketing-leading business service teams.

Accessibility

If you require any accommodation during the recruitment process, please contact us and we will work with you to ensure the best possible candidate experience.

We value a diverse and inclusive workforce and are an equal opportunities employer.