Legal Administrative Assistant

DLA Piper; New York (NY); Hybrid; USD 54,001 - 70,202; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k)

Job summary

DLA Piper, based in New York, is seeking a Legal Administrative Assistant to support multiple attorneys and manage diverse tasks. The role emphasizes precision, organization, and collaboration with LSAs and LEAs.

Proficiency in MS Office and legal software is required, with a focus on document production, workflow management, and client communications. The position offers a hybrid work arrangement in New York, with a comprehensive benefits package and opportunities to work across practice

Qualifications

• 2 years of legal setting experience under the supervision of a licensed attorney or office administrator, or within a professional services environment.
• Strong organizational and communication skills.
• Proficiency in MS Office and legal software.
• Ability to prioritize and manage multiple tasks under pressure.
• Hybrid work arrangement and professional demeanor.

Responsibilities

• Provide practice-specific support to multiple associates, partners, and other attorneys, prioritizing work accordingly.
• Draft, edit, and proofread legal documents, communications, files, or presentations for accuracy.
• Maintain and organize electronic and paper filing systems within the firm’s DMS/repositories.
• Collaborate with LAAs/LEAs on complex projects and mentor LSAs as appropriate.
• Organize and monitor assignments within the workflow tool, ensure timely completion.
• Oversee prebills and billing inquiries, act as proxy for billing questions.

Skills

Microsoft Office proficiency

AI-powered tools

Zoom

Microsoft Teams

Legal terminology

Workflow management

Attention to detail

Communication skills

Education

High School Diploma or GED

Bachelor's Degree in Legal Studies or related field

Tools

iManage

Aderant

DocXTools

Innova

Job description

Summary

The Legal Administrative Assistant (LAA) working in collaboration with and in support of the firm’s strategic initiatives provides a wide range of administrative and clerical support to attorneys and legal teams. This role is essential in ensuring the smooth operation of the firm’s administrative functions and requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The LAA collaborates regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasks and assignments, ensuring work is properly allocated and completed on time. The role requires flexibility and willingness to work in a fast‑paced environment where multiple projects may need to be prioritized. Projects often require high‑level technical skills with Microsoft Office programs or various types of legal software commonly used in law firms.

Location

This position is located in our New York office and offers a hybrid work schedule.

Responsibilities

• Provides practice‑specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions and can prioritize work accordingly.
• Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy.
• Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories, ensuring all work products are easily accessible and up to date.
• Collaborates with other LAAs or LEAs to complete more complex projects or provide administrative support for assigned attorneys, offers mentorship, guidance, and delegation to LSAs as appropriate, and provides key status updates on projects.
• Organizes and monitors assignments within the firm’s workflow tool, ensuring that administrative tasks are properly allocated and completed on time, such as time entry and expense reimbursements.
• Oversees billing matters, ensures prebills are processed accurately and timely, serves as a proxy attorney to address billing questions or issues, and initiates follow‑up on final bills.
• Serves as a trusted advisor for associates, partners, and other attorneys, handling confidential or sensitive matters with discretion and promoting professionalism and exceptional service in all interactions.

Desired Skills

The candidate must be able to communicate effectively in the native language of the region via e‑mail or voice, take initiative to enhance existing skills and learn additional ones, and have prior experience with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc. The candidate should be able to adapt to application upgrades, use AI‑Powered Tools for document production, review, and case research, show flexibility, work well under pressure, and maintain professionalism. Familiarity with legal terminology, documentation, and best practices for law firms is required, along with strong attention to detail, problem‑solving skills, experience in workflow‑management roles, and proficiency in virtual collaboration tools such as Zoom and Microsoft Teams.

Minimum Education

• High School Diploma or GED.

Preferred Education

• Bachelor’s Degree in legal studies, business administration, or a related field.

Minimum Years Of Experience

• 2 years’ experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a professional services environment.

Essential Job Expectations

• Effectively communicate verbally and in writing with clients, lawyers, business professionals, and third parties.
• Produce deliverables, answer phone calls, and reply to correspondence efficiently.
• Provide timely, accurate, and quality work product.
• Successfully meet deadlines, expectations, and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in physical and sedentary activity, including working at a computer, participating in virtual conference calls, and attending meetings as needed.
• Work under pressure and manage competing demands in a fast‑paced environment.
• Perform all other duties, tasks or projects as assigned.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in‑office work, which will be determined in coordination with the hiring manager or supervisor and may be modified by the firm’s discretion in the future.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform essential functions of the position or to participate in the job selection process.

Compensation and Benefits

The firm’s expected hiring range for this position is $39.20 – $50.96 per hour depending on the candidate’s geographic market location. Non‑exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. Compensation is also dependent on experience, skills, education and overall qualifications. A comprehensive package of benefits, including medical, dental, vision insurance, and 401(k), is offered.

Equal Opportunity Employment

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.