Legal Assistant

DRRT; Miami (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

100% health insurance

Dental and vision coverage

401(K) plan

Paid Time Off (PTO)

Generous holiday schedule

Corporate retreats

Job summary

A leading law firm based in Miami is seeking a highly organized Legal Assistant to provide confidential administrative support to senior management. The successful candidate will handle a variety of tasks, including preparing legal documents and managing calendars. Ideal applicants will have 2 to 5 years of relevant experience, strong communication skills, and proficiency with Microsoft Office. This position offers a competitive benefits package, including health insurance and a collaborative work environment.

Qualifications

• 2 to 5 years of experience in a similar role.
• Experience working with a law firm.
• Proficiency in Advanced Excel, PowerPoint, and Outlook.
• Bilingual in a European language is favored.

Responsibilities

• Provide high-level, confidential administrative support.
• Assist with preparing retention documents for the legal team.
• Track participation documents and manage the office filing system.
• Organize mailings of updates to clients.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Customer service focus

Multitasking

Education

Associate’s or bachelor’s degree in Business or Administration

Tools

Microsoft Office Applications

Worldox software

Job description

We are an ADP client - We are a leading law firm and claims filing provider that helps institutional investors monitor, file claims, and obtain recoveries in securities class action settlements, and represents investors in direct securities litigation matters around the world.

About the Role

Our success depends on our people, productivity, and procedures. Our company is looking for a highly organized and initiative-taking Legal Assistant to perform a variety of administrative tasks and support our company’s senior-level partner. The ideal professional for the role is a flexible analytical person with superb communication skills with a very detail-oriented mindset. He/ She should have prior experience multitasking and have the unique ability to deftly handle the unexpected in a high paced environment.

Job Responsibilities

• Provide high level, confidential administrative support.
• Save participation & corporate documents, case-related documents including court pleadings and important internal update emails for case filing in the office filing system (NetDocuments)
• Support the legal team with daily tasks such as preparing retention documents (e.g., PoAs, retainers, funding agreements, case memos, and case alerts) including Investigating the corporate structure of clients to prepare retention documentation.
• Assist the legal team in the interpretation of corporate documents and pleadings written in foreign languages
• Track participation documents by managing the documents overviews for assigned special cases.
• Assist with notarizations and the legalization of documents for use in litigation in foreign countries.
• Organize mailings of updates to the clients, including review of recipient lists and coordination of preparation of (multi-lingual) texts.
• Manage Attorney Calendars. Meeting preparation (overviews/ follow up lists).
• Organize and track updates and comments to the Tracking Lists in our internal database.
• Organize the SFTP site and upload of documents.
• Upkeep binders with original documents for assigned cases.
• Add new cases to the company’s online portal (GPS) and keep them updated with relevant information.
• Track expenses in Timeslips.
• Prepare and submit expense reports (corporate and personal credit card)

Education and Experience

• Associate’s or bachelor’s degree in Business, or Administration is a plus
• 2 to 5 years of experience in a similar role
• Experience working with a Law firm
• European language bilingualism is favored.
• Must be customer service focused to the internal and external customer
• Ability to maintain accurate records, schedules, and filing systems
• Experienced with Worldox software is a plus
• Ability to manage and solve problems and handle highly confidential information
• Excellent organizational, planning and time management skills
• Be able to anticipate the needs and be proactive & take-charge attitude
• Proficiency in Microsoft Office Applications such as Advanced Excel, PowerPoint, and Outlook are required

Required Abilities and Skills

• People skills to articulately and professionally manage communications with respect and consideration
• Impeccable interpersonal, verbal, attention to detail, and written communication skills
• Reliability and discretion: you will often learn of confidential matters
• Ability to contribute both independently and as part of a team
• Ability to meet deadlines in high-pressure situations
• High degree of integrity
• Ability to prioritize tasks and projects based on needs, multitasker
• Highly self-motivated, self-starter with a critical thinking mindset
• Demonstrates a record of perfect attendance and a commitment to excellence
• Dependable, detailed-oriented, great attitude and team player are very desired

Company Offers

• Inclusive workplace, value-oriented company, and great atmosphere to work in
• Exceptional benefits package available: (100% health insurance, dental, vision,401(K) plan, short-and-long-term disability plans, PTO and generous firm holiday schedule, and corporate retreats)