Office Manager and Administrative Assistant

Atlas Free; Kirkland (WA); On-site; USD 50,000 - 57,000; Full time

Job summary

Atlas Free is seeking an Office Manager and Administrative Assistant to provide executive support and manage office operations at their Kirkland HQ. The ideal candidate will demonstrate exceptional communication skills, organizational judgment, and the ability to anticipate needs while supporting the VP of Finance and Operations in a dynamic environment. This full-time role emphasizes fostering a professional culture and driving efficiency across administrative tasks.

Benefits

Health insurance

Dental insurance

403b with employer match

Generous paid holidays

Paid vacation and sick leave

Qualifications

• 3+ years of high-level administrative support to senior or executive leadership.
• Exceptional written and verbal communication skills.
• Proficient in Google Workspace, adaptable to new tools and systems.

Responsibilities

• Manage office operations and provide executive support to the VP of Finance and Operations.
• Coordinate travel arrangements and maintain complex calendars.
• Support Finance and Operations team in enhancing organizational efficiency.

Skills

Organizational judgment

Written communication

Verbal communication

Problem-solving

Time management

Education

Bachelor's degree in business administration or relevant field preferred

Tools

Google Workspace

Job description

Office Manager and Administrative Assistant

Job type: Full Time, In Person

Location: Kirkland, WA

Reports to: VP of Operations and Finance

Job Summary

Atlas Free is seeking a highly organized and systems-minded individual to join the Operations and Finance team in an administrative capacity. This position combines Office Management for our Kirkland HQ with executive support for the VP of Finance and Operations. The ideal candidate demonstrates strong discretion, anticipates needs, and manages competing priorities with clarity and composure. This position partners with the Operations and Finance team to ensure seamless office operations, meaningful employee experience, and administrative support that drives organizational efficiency and advances the mission of Atlas Free.

Key Responsibilities

Office Management

• Set the tone in the office, creating a welcoming, professional, and culture-aligned environment.
• Serve as the first representative of the organization in person, by phone, and via email, ensuring that all interactions reflect Atlas Free’s values.
• Handle end-to-end travel coordination and arrangements for staff trips and events.
• Manage Atlas Free’s physical office space. This includes inventory management, submitting building maintenance requests, and maintaining a clean and tidy workspace.
• Coordinate mail and delivery operations at both the post office box and the physical office.
• Support the Finance Team in processing weekly cash and check donations.
• Act as a synergist across departments to progressively evolve, maintain, and elevate the operational systems for Atlas Free.

Senior Administrative Support

• Provide senior-level administrative support to the VP of Finance and Operations.
• Maintain complex calendars and schedules with attention to detail and anticipation of needs.
• Draft, edit, and format polished and professional communication, documents, spreadsheets, slide decks, agendas, reports, presentations, special projects, and other collateral. Basic design and layout skills will be required.

• Monitor and manage multiple inboxes, prioritizing messages, flagging urgent items, assigning follow-up actions, and drafting responses as appropriate.
• Proactively identify opportunities to streamline tasks, remove roadblocks, and take on responsibilities that free the VP to focus on strategic leadership.
• Support the Finance and Operations team in developing and managing systems to enhance organizational efficiency and effectiveness.
• Perform other duties as assigned.

Qualifications

• 3+ years of high-level administrative support to senior or executive leadership.
• Exceptional written and verbal communication skills.
• Proficient in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar). General tech fluency. Confident troubleshooting common IT issues. Adaptable to new tools and systems.
• Self-motivated and disciplined to regularly set and achieve goals.
• Strong organizational judgment. Self-motivated, able to prioritize effectively and maintain confidentiality at all times.
• Bachelor's degree in business administration or relevant field preferred.
• Aligned with Atlas Free’s mission.

Compensation: The anticipated hiring range for this position is $50,000 - 57,00/year. Final compensation will consider the candidate’s skills, education, experience, credentials, and geographic location. Ranges are based on various factors, including but not limited to industry benchmarks, labor market, internal equity, and organizational budget.

Benefits:Atlas Free provides a robust core benefits package including health insurance, dental insurance, HSA, 403b with employer match, generous paid holidays, paid vacation and sick leave, along with creative, cutting-edge fringe benefits designed to delight and inspire our team.

About Atlas Free:

Atlas Free is a nonprofit organization building a global movement to put sex trafficking and exploitation out of business. Working in 29 countries with over 100 Network Members, Atlas Free unites funders, adventurers, and everyday people with the best local initiatives to maximize impact and dismantle human trafficking. Atlas Free specializes in accelerating frontline solutions and creating resources and tools to address one of the most pressing global issues.

Faith informs our belief that all people are created with equal dignity and value—that there is always hope and that good is far more powerful than evil. The heart of Atlas Free’s work is centered around the millions of men, women, and children living in exploitation and vulnerability every day.

Mission Statement: To accelerate and resource the fight against sex trafficking and exploitation.

Core Values:

• Trustworthy
• Integrity
• Strategic
• Servant Leadership
• Jesus-centric
• Focused on the Mission

Statement of Faith:

Atlas Free’s work is informed and motivated by a deep faith in Jesus and a commitment to His teachings. This is how we know what love is: “Jesus Christ laid down his life for us. And we

ought to lay down our lives for our brothers and sisters. If anyone has material possessions and sees a brother or sister in need but has no pity on them, how can the love of God be in that person? Dear children, let us not love with words or speech but with actions and in truth.” 1 John 3:16-18

Atlas Free believes that God created all people in His image with inherent value. They are worthy of love and our best efforts to affirm that value. Atlas Free’s programs serve all people, from all backgrounds, without discrimination of any kind. “He has shown you, O mortal, what is good. And what does the LORD require of you? To act justly and to love mercy and to walk humbly with your God.” Micah 6:8

Atlas Free advocates for the vulnerable and exploited because it believes there is hope for a restored life and a better future. “The Spirit of the Lord is on me because he has anointed me to proclaim good news to the poor. He has sent me to proclaim freedom for the prisoners and recovery of sight for the blind, to set the oppressed free” – Jesus, Luke 4:18

Statement of Practice:

As followers of Jesus, the Atlas Free team desires to obey his teachings in all areas of our lives. We understand that faith is deeply personal, and many of us may come from different Christian traditions, but we believe that we are part of “One Body” and united in our faith in Jesus. While some of our views and practices may vary, we share a commitment to Christian orthodoxy and scripture and a belief that spiritual community is an essential element of how we practice our faith. We share a commitment to "Love the Lord our God with all our heart, with all our soul, and with all our mind, and to love our neighbors like ourselves" (Matthew 22:23-40). As a diverse team from many countries, cultures, and Christian traditions, we focus on the elements and practices of our faith and orthodoxy that unite us and not divide us.

Please upload a cover letter, a copy of your resume, a list of three professional references, and your personal statement of faith (description of your Christian faith and how it applies to your work, spiritual disciplines, and the community of faith/worship in which you currently engage). While we thank all applicants for their interest, only shortlisted applicants will be contacted.

Atlas Free is an E-Verify employer. Your employment eligibility will be confirmed with E-Verify.