Office Manager: Admin, Onboarding & Payroll Lead

48forty-Solutions,-LLC; Chicago (IL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

Holiday pay

Daily pay

Referral bonuses

401(k) plan

Paid time off

Medical insurance

Dental insurance

Vision insurance

Job summary

48forty Solutions is seeking an Office Manager in Chicago to provide top-notch administrative support for the plant and deliver excellent customer service to customers and visitors. The role includes accounts payable/receivable, onboarding coordination, and reporting responsibilities in a fast-paced manufacturing setting.

The ideal candidate has a high school diploma, 2+ years in customer service, strong MS Office skills, and the ability to work independently under tight timelines.

Qualifications

• High school diploma or equivalent.
• Four-year college degree or 3-5 years relevant experience preferred.
• Strong MS Office skills.
• Minimum of 2 years of experience in a customer service environment.
• Bi-lingual (English/Spanish) preferred.
• Must be 18 years of age or older.
• Prior Manufacturing and/or Transportation background preferred.

Responsibilities

• Respond promptly to customer inquiries and complaints with a resolution.
• Partner with other management to set up and maintain customer and vendor accounts.
• Assist with the entire new hire process with the HR Recruiter and Onboarding Team.
• Manage local A/P by creating POs, reviewing invoices, and communicating with vendors and Corporate Accounting.
• Manage local A/R by ensuring timely and accurate invoicing of customers.
• Ensure adherence to company policies and safety rules and regulations.
• Complete daily/weekly/monthly operations reporting including payroll, production, shipping and receiving.
• Perform general clerical duties including mail, phones, and dispatching drivers.
• Order and maintain office supplies, PPE, and first aid inventory.
• Facilitate administrative projects to support operational requirements.

Skills

Customer service mindset

Time management

Bilingual English/Spanish

Independent worker

Detail oriented

Communication skills

Education

High school diploma or equivalent

Four-year college degree or 3-5 years relevant experience

Tools

MS Office

Job description

48forty Solutions is seeking an Office Manager in Chicago to provide top-notch administrative support for the plant and deliver excellent customer service to customers and visitors. The role includes accounts payable/receivable, onboarding coordination, and reporting responsibilities in a fast-paced manufacturing setting.

The ideal candidate has a high school diploma, 2+ years in customer service, strong MS Office skills, and the ability to work independently under tight timelines.