Property Administrator

Cornerstone Companies, Inc.; Phoenix, Northern (AZ, KY); On-site; USD 45,000 - 70,000; Full time

Job summary

Cornerstone Companies, Inc. is seeking a Property Administrator to support the management of medical office buildings. You will handle tenant inquiries, maintain records, assist with leases, and coordinate inspections to ensure safety and operations are compliant.

The role requires strong organizational skills, 1+ year in property management, and proficiency in Microsoft Office and Yardi. Office-based position with a focus on accuracy and professional tenant interactions.

Qualifications

• Minimum of 1 year of property management or related administrative experience.
• High School Diploma or GED.
• Knowledge of real estate principles.
• Detail-oriented with strong communication and organizational skills.
• Proficient with Microsoft Office and property management software.

Responsibilities

• Serve as the first point of contact for tenants and address inquiries in a timely, professional manner.
• Maintain tenant records, invoices, and service requests with accuracy.
• Assist with lease preparation and renewal processes.
• Coordinate property inspections and communicate required actions to the property manager.
• Prepare operating budgets and assist with rent collection and reporting.
• Maintain relationships with contractors, vendors, and third-party service providers.

Skills

Communication

Organizational skills

Microsoft Office

Yardi

Education

High School Diploma or GED

Associates degree in Real Estate or related field

Tools

Yardi

Job description

## DescriptionAbout CornerstoneAt **Cornerstone Companies, Inc. (Cornerstone)**, we don't just construct buildings - we build spaces that enable better healthcare. With more than 40**years of experience** and an exclusive focus on the **healthcare real estate industry**, Cornerstone partners with physicians, hospitals, and investors nationwide to develop, build, lease, manage, and optimize medical facilities that enhance the **patient and provider experience**.* Over $1 billion in medical office developments completed* 200+ managed facilities across 40 states* Over 15 million square feet of healthcare real estateOur company is guided by three core values that define who we are and how we work:**Caring** - Build personal relationships with our team and clients.**Creative** - Develop solutions with lasting value.**Character** - Manage our partnerships with the highest level of integrity.***Principal Objective of Position:***The Property Administrator is responsible for assisting the Property Management team with the administrative tasks associated with the day-to-day operations of the assigned medical office buildings.***Essential Functions:****The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.** Serve as the first point of contact for tenants, addressing inquiries, maintenance requests, and resolving concerns in a timely and professional manner.* Maintain positive relationships to ensure tenant satisfaction and retention.* Assist with the lease preparation and renewal process.* Maintain up-to-date records of lease agreements, amendments, and tenant communication.* Handle all administrative duties related to property management, including but not limited to:+ Managing correspondence+ filing+ maintaining databases+ processing documents* Ensure that tenant records, invoices, and service requests are accurately documented and up to date.* Coordinate and assist with regular property inspections to ensure compliance with safety, maintenance, and operational standards. Document findings and communicate required actions to the property manager.* Act as the liaison between tenants and contractors for routine maintenance or emergency repairs. Follow up to ensure the work is completed in a timely manner and meets quality standards. Keep tenants informed of any ongoing or upcoming maintenance projects.* Assist with the preparation of operating budgets, tracking of expenses, and collection of rent. Ensure rent payments are processed and any late payments are addressed according to company policy. Prepare reports as needed.* Maintain relationships with third-party service providers, contractors, and vendors. Obtain quotes, manage service agreements, and monitor service performance to ensure value and quality.***Other Responsibilities:**** Assist in ensuring that properties comply with all relevant laws, safety regulations, and company policies. Help prepare for inspections and audits by maintaining organized records and reports.* Assist with special projects as needed.* Other duties as assigned.## Qualifications***Education and Experience Required:**** Minimum of 1-year prior experience in property management, real estate or a related administrative role.* High School Diploma or GED***Knowledge, Skills, and Abilities Required:**** Excellent written and verbal communication skills.* Strong organizational and time management abilities.* Proficiency with office software (Microsoft Office Suite) and property management software (Yardi).* Ability to manage multiple competing demands and prioritize effectively.* Knowledge and understanding of basic real estate and property management principles.* Detail-oriented with a high level of accuracy in all tasks.* Strong interpersonal skills and a customer-centric attitude.* Ability to work independently and as a member of a team.* Adaptability and a proactive approach to problem solving.* Ability to maintain a professional demeanor in challenging situations.* Familiarity with federal, state, and local laws and regulations regarding commercial rental properties and tenant rights.***Preferred Qualifications:**** Associates degree or higher in real estate, business administration, or a related field preferred.* 2 or more years' experience in a Property Administrator or related role preferred.***Work Environment:***This position will be performed primarily in an office environment with little to no exposure to the elements. The position will be performed at a desk with prolonged use to a computer and basic office equipment.