Office Manager

Founders Advisors; Birmingham (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

Founders Advisors, a Birmingham-based investment banking firm, seeks an Office Manager to own daily office operations and create a professional, hospitable environment for the team and clients. You will coordinate front desk activities, facilities, vendors, and technology, ensuring a smooth flow of meetings and events.

Ideal candidates bring 2–4 years in office management or hospitality coordination, strong organizational and communication skills, and a proactive, discreet mindset to support

Qualifications

• 2-4 years of office management, administrative, or hospitality coordination experience.
• Strong organizational skills with the ability to manage multiple priorities and interruptions without losing attention to detail.
• Proactive and resourceful, with the ability to identify needs, troubleshoot issues independently, and follow through.
• Comfortable with hands-on troubleshooting of audiovisual and office technology.
• Professional, hospitable, and relational in client- and guest-facing interactions.
• Strong written and verbal communication skills.
• Flexible and adaptable in a fast-paced, high-performance environment.
• Willing to step across roles and support the broader team when needs arise.
• Discreet and trustworthy with sensitive information, including mail, checks, and

Responsibilities

• Front Desk & Office Operations: Manage phones, mail, and day-to-day office needs; greet and assist clients, partners, and guests with hospitality and professionalism; coordinate guest accommodations and parking.
• Facilities & Supplies: Maintain the organization, cleanliness, and readiness of the building, breakroom, conference rooms and common spaces; in addition to supplying office supplies, snacks, beverages, and inventory.
• Vendors & Equipment: Manage relationships with maintenance, cleaning, IT, and other service vendors, as well as office equipment including copiers, postage, coffee and water service, TVs, conference room equipment, Sonos, Latch access, and alarm systems.
• Technology Troubleshooting: Serve as the first point of contact for conference room AV, Sonos, and other office technology issues, including providing real-time support during meetings and events.
• Meeting Facilitation: Coordinate room setup, catering, and technology for recurring and special meetings, including Monday morning meetings, leadership small groups, All Hands breakfasts, and Lunch & Learns.
• Culture & Events: Plan and coordinate internal events and gatherings that support the firm’s culture.
• Administrative Support: Provide backup support to the Practice Group Coordinator with scheduling and other administrative responsibilities as needed.
• Special Projects: Assist with leadership requests, internal initiatives, and other ad-hoc administrative needs across the firm.

Skills

Office管理

Organizational skills

Proactive troubleshooting

Audiovisual tech

Customer-facing

Communication skills

Adaptability

Discretion

Job description

This search is being conducted by FireSeeds, a retained executive and leadership search firm specializing in purpose-driven organizations.

CLIENT SUMMARY

Founded in 2004, Founders Advisors is a Birmingham-based investment banking firm serving middle-market business owners, entrepreneurs, and management teams nationwide. The firm exists to serve leaders, their companies, and its own team with excellence, integrity, and Founders specializes in mergers & acquisitions advisory, capital raising, and strategic consulting and is distinguished by a relational, servant-leadership culture that values stewardship, humility, service, growth, and excellence. At its core, Founders believes business can be a calling, not just a career, stewarding clients' most important decisions while investing in the growth and well-being of its people.

POSITION OBJECTIVE

The Office Manager will take ownership of daily office operations, ensuring a professional, organized, and hospitable environment that allows the Founders Advisors team to perform at its best. This role is central to office upkeep, vendor coordination, guest hospitality, meeting support, and the technology that keeps the office running smoothly.

The Office Manager is part of a three-person team led by the Practice Group Manager, alongside the Practice Group Coordinator, that supports the firm’s bankers. While the role is primarily focused on office operations, it will also provide backup support to the Practice Group Coordinator with scheduling and administrative responsibilities as needed.

The ideal candidate is proactive, organized, resourceful, and comfortable figuring things out independently. This person will bring a strong service mindset and hands-on comfort with technology, anticipating needs, troubleshooting issues, and ensuring details do not fall through the cracks.

POSITION KEY RESPONSIBILITIES

• Front Desk & Office Operations: Manage phones, mail, and day-to-day office needs; greet and assist clients, partners, and guests with hospitality and professionalism; coordinate guest accommodations and parking.
• Facilities & Supplies: Maintain the organization, cleanliness, and readiness of the building, breakroom, conference rooms and common spaces; in addition to supplying office supplies, snacks, beverages, and inventory.
• Vendors & Equipment: Manage relationships with maintenance, cleaning, IT, and other service vendors, as well as office equipment including copiers, postage, coffee and water service, TVs, conference room equipment, Sonos, Latch access, and alarm systems.
• Technology Troubleshooting: Serve as the first point of contact for conference room AV, Sonos, and other office technology issues, including providing real-time support during meetings and events.
• Meeting Facilitation: Coordinate room setup, catering, and technology for recurring and special meetings, including Monday morning meetings, leadership small groups, All Hands breakfasts, and Lunch & Learns.
• Culture & Events: Plan and coordinate internal events and gatherings that support the firm’s culture.
• Administrative Support: Provide backup support to the Practice Group Coordinator with scheduling and other administrative responsibilities as needed.
• Special Projects: Assist with leadership requests, internal initiatives, and other ad-hoc administrative needs across the firm.

SKILLS & EXPERIENCE NEEDED

• 2-4 years of office management, administrative, or hospitality coordination experience
• Strong organizational skills with the ability to manage multiple priorities and interruptions without losing attention to detail
• Proactive and resourceful, with the ability to identify needs, troubleshoot issues independently, and follow through
• Comfortable with hands-on troubleshooting of audiovisual and office technology
• Professional, hospitable, and relational in client- and guest-facing interactions
• Strong written and verbal communication skills
• Flexible and adaptable in a fast-paced, high-performance environment
• Willing to step across roles and support the broader team when needs arise
• Discreet and trustworthy with sensitive information, including mail, checks, and