Office Manager (1 Year) | Beauty Sector

PERSOL; Orchard (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

PERSOL is seeking an Office & Employee Engagement Manager to oversee daily office operations at our Orchard location on a 1-year contract. You will coordinate reception, facilities, events, onboarding/offboarding, and wellness initiatives while partnering with HR on engagement and workplace experience.

Strong vendor management, communication and multitasking are essential for success. Your role includes managing renovations, budgets, and supplier relationships, ensuring health and safety

Qualifications

• Experience in Office Management, Facilities, Workplace Experience or Employee Engagement.
• Strong vendor management, negotiation and stakeholder management.
• Experience coordinating office renovations, events and employee engagement activities.
• Strong communication, organisational and multitasking skills.

Responsibilities

• Oversee daily office operations and facilities, including reception, meeting rooms, office upkeep and workspace management.
• Manage vendors, building management and landlords, including contracts, POs, invoices and service coordination.
• Support office renovation projects, including vendor/landlord coordination, seat planning and employee engagement activities.
• Coordinate new hire onboarding and offboarding, including access cards, workstations and equipment.
• Plan and coordinate office events, meetings, team-building activities, celebrations and wellness programmes.
• Manage office administration, including mail/couriers, filing, supplies and general communications.
• Ensure compliance with workplace health & safety requirements and emergency procedures.
• Manage and track the office operational budget and identify cost-saving opportunities.
• Partner with HR on employee engagement, workplace experience, DEI and wellness initiatives.
• Support internal communications and employee feedback initiatives.

Skills

Office Management

Facilities

Workplace Experience

Employee Engagement

Vendor Management

Negotiation

Stakeholder Management

Office Renovations

Events Planning

Communication

Organizational Skills

Multitasking

Job description

Working Location: Orchard

Contract duration: 1 Year Contract role

Position title: Office & Employee Engagement Manager

Key Responsibilities

• Oversee daily office operations and facilities, including reception, meeting rooms, office upkeep and workspace management.

• Manage vendors, building management and landlords, including contracts, POs, invoices and service coordination.

• Support office renovation projects, including vendor/landlord coordination, seat planning and employee engagement activities.

• Coordinate new hire onboarding and offboarding, including access cards, workstations and equipment.

• Plan and coordinate office events, meetings, team-building activities, celebrations and wellness programmes.

• Manage office administration, including mail/couriers, filing, supplies and general communications.

• Ensure compliance with workplace health & safety requirements and emergency procedures.

• Manage and track the office operational budget and identify cost‑saving opportunities.

• Partner with HR on employee engagement, workplace experience, DEI and wellness initiatives.

• Support internal communications and employee feedback initiatives.

Requirements

• Prior experience in Office Management, Facilities, Workplace Experience or Employee Engagement.

• Strong vendor management, negotiation and stakeholder management skills.

• Experience coordinating office renovations, events and employee engagement activities is advantageous.

• Strong communication, organisational and multitasking skills.

• Independent, proactive and able to work effectively with internal and external stakeholders.

We regret to inform that only shortlisted candidates will be notified.