Office and Employee Engagement Manager @ Luxury Sector

PERSOL; Orchard (NE); On-site; USD 55,000 - 85,000; Full time

Job summary

PERSOL in Orchard, Nebraska is seeking an experienced Office Manager to lead daily operations, oversee facilities, and support the employee experience for a regional HQ or multinational environment.

The role focuses on office operations (70%) and employee engagement (30%), coordinating vendors, safety, onboarding, events and HR partnerships to enhance the workplace. Strong communication and multitasking are essential.

Qualifications

• Proven experience in Office Management, Workplace Experience and Employee Engagement.
• Experience in supporting a regional HQ / MNC office environment.
• Strong experience in vendor management, facilities coordination and stakeholder management.
• Experience coordinating office renovations, workplace projects, events and employee engagement activities.
• Strong communication, organisational and multitasking skills.

Responsibilities

• Oversee daily office operations, including reception, meeting rooms, workspace management and office upkeep.
• Manage office facilities, supplies, mail, couriers, filing and general office administration.
• Coordinate with vendors, building management and landlords on contracts, services, POs, invoices and operational matters.
• Ensure workplace health & safety requirements and emergency procedures are properly maintained.
• Manage and track office operational budgets and identify opportunities for cost savings.
• Coordinate office renovation and workplace improvement projects, including vendor and landlord coordination and seating plans.
• Manage employee onboarding and offboarding arrangements, including access cards, workstations and equipment.
• Support workplace-related projects and initiatives to enhance the overall employee experience.
• Plan and coordinate office dynamic/fun events, team-building activities, celebrations and wellness programmes.
• Partner with HR on employee experience, DEI, wellness and engagement programmes.
• Support internal communications and employee feedback initiatives.
• Create a positive, engaging and collaborative workplace environment.
• Build strong relationships with internal stakeholders, vendors, landlords and building management.
• Coordinate multiple stakeholders and ensure timely delivery of office and employee-related initiatives.
• Negotiate with vendors and manage service quality and costs.

Skills

Office Management

Workplace Experience

Employee Engagement

Vendor Management

Facilities Coordination

Stakeholder Management

Communication

Job description

Contract Duration: 1 Year Contract

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Working Location: Orchard, Ngee Ann City

Summary: The ideal candidate will have strong Office Management and Employee Engagement experience, preferably within a regional HQ or multinational environment, supporting up to 300 employees.

Key Responsibilities

Office & Workplace Management (70%)

• Oversee daily office operations, including reception, meeting rooms, workspace management and office upkeep.
• Manage office facilities, supplies, mail, couriers, filing and general office administration.
• Coordinate with vendors, building management and landlords on contracts, services, POs, invoices and operational matters.
• Ensure workplace health & safety requirements and emergency procedures are properly maintained.
• Manage and track office operational budgets and identify opportunities for cost savings.
• Coordinate office renovation and workplace improvement projects, including vendor and landlord coordination and seating plans.
• Manage employee onboarding and offboarding arrangements, including access cards, workstations and equipment.
• Support workplace-related projects and initiatives to enhance the overall employee experience.

Employee Engagement & Events (30%)

• Plan and coordinate office dynamic/fun/trendy events, team-building activities, celebrations, wellness programmes and employee engagement initiatives.
• Partner with HR on employee experience, DEI, wellness and engagement programmes.
• Support internal communications and employee feedback initiatives.
• Create a positive, engaging and collaborative workplace environment.
• Build strong relationships with internal stakeholders, vendors, landlords and building management.
• Coordinate multiple stakeholders and ensure timely delivery of office and employee-related initiatives.
• Negotiate with vendors and manage service quality and costs.

Requirements

• Proven experience in Office Management, Workplace Experience and Employee Engagement.
• Must have experience in supporting a regional HQ / MNC office environment
• Strong experience in vendor management, facilities coordination and stakeholder management.
• Experience coordinating office renovations, workplace projects, events and employee engagement activities.
• Strong communication, organisational and multitasking skills.
• Independent, proactive and comfortable working in a fast-paced, creative and dynamic environment.
• Experience within retail, beauty, fashion, lifestyle, consumer or other brand-led industries will be advantageous.
• Comfortable working across different teams and engaging employees at various levels.