Workplace Experience & Office Manager @ Beauty MNC

PERSOL; Orchard (NE); On-site; USD 60,000 - 90,000; Full time

Job summary

PERSOL is seeking an experienced Office Manager to lead daily office operations in Orchard, Ngee Ann City, supporting up to 300 employees in a regional HQ or multinational environment.

You will manage office facilities, vendor relations, onboarding/offboarding, workplace projects and employee engagement initiatives, while coordinating events and internal communications to create a positive, productive and collaborative workplace.

Qualifications

• Proven experience in Office Management, Workplace Experience and Employee Engagement.
• Must have experience in supporting a regional HQ / MNC office environment.
• Strong experience in vendor management, facilities coordination and stakeholder management.
• Experience coordinating office renovations, workplace projects, events and employee engagement activities.
• Strong communication, organisational and multitasking skills.
• Independent, proactive and comfortable working in a fast-paced, creative and dynamic environment.
• Experience within retail, beauty, fashion, lifestyle, consumer or other brand-led industries will be advantageous.
• Comfortable working across different teams and engaging employees at various levels.

Responsibilities

• Office & Workplace Management: oversee daily office operations, reception, meeting rooms and upkeep.
• Coordinate with vendors, building management and landlords on contracts, services, POs, invoices and operational matters.
• Ensure workplace health & safety requirements and emergency procedures are properly maintained.
• Manage and track office budgets and identify cost savings opportunities.
• Office renovation and workplace improvement projects, seating plans and equipment.
• Employee onboarding and offboarding: access cards, workstations and equipment.
• Support workplace-related projects and initiatives to enhance the employee experience.
• Plan and coordinate office events, team-building activities and engagement initiatives.
• Partner with HR on employee experience, wellness and engagement programmes.
• Support internal communications and employee feedback initiatives.
• Build strong relationships with internal stakeholders, vendors and landlords.

Skills

Office Management

Employee Engagement

Vendor Management

Facilities Coordination

Event Planning

Job description

Contract Duration: 1 Year Contract
Working Hours: Monday to Friday, 9:00 AM – 6:00 PM
Working Location: Orchard, Ngee Ann City

Summary:

The ideal candidate will have strong Office Management and Employee Engagement experience, preferably within a regional HQ or multinational environment, supporting up to 300 employees.

Key Responsibilities

Office & Workplace Management

• Oversee daily office operations, including reception, meeting rooms, workspace management and office upkeep.

• Manage office facilities, supplies, mail, couriers, filing and general office administration.

• Coordinate with vendors, building management and landlords on contracts, services, POs, invoices and operational matters.

• Ensure workplace health & safety requirements and emergency procedures are properly maintained.

• Manage and track office operational budgets and identify opportunities for cost savings.

Workplace Projects & Onboarding

• Coordinate office renovation and workplace improvement projects, including vendor and landlord coordination and seating plans.

• Manage employee onboarding and offboarding arrangements, including access cards, workstations and equipment.

• Support workplace-related projects and initiatives to enhance the overall employee experience.

Employee Engagement & Events

• Plan and coordinate office events, team-building activities, celebrations, wellness programmes and employee engagement initiatives.

• Partner with HR on employee experience, DEI, wellness and engagement programmes.

• Support internal communications and employee feedback initiatives.

• Create a positive, engaging and collaborative workplace environment.

Stakeholder & Vendor Management

• Build strong relationships with internal stakeholders, vendors, landlords and building management.

• Coordinate multiple stakeholders and ensure timely delivery of office and employee-related initiatives.

• Negotiate with vendors and manage service quality and costs.

Requirements

• Proven experience in Office Management, Workplace Experience and Employee Engagement.

• Must have experience in supporting a regional HQ / MNC office environment

• Strong experience in vendor management, facilities coordination and stakeholder management.

• Experience coordinating office renovations, workplace projects, events and employee engagement activities.

• Strong communication, organisational and multitasking skills.

• Independent, proactive and comfortable working in a fast-paced, creative and dynamic environment.

• Experience within retail, beauty, fashion, lifestyle, consumer or other brand-led industries will be advantageous.

• Comfortable working across different teams and engaging employees at various levels. We regret to inform that only shortlisted candidates will be notified.