Office Manager

Goodmark Nurseries; Wonder Lake (IL); Presencial; USD 42.000 - 65.000; Jornada completa

Descripción de la vacante

Goodmark Nurseries, LLC is seeking an organized administrative professional to oversee daily office operations and support accounting tasks. The role includes answering phones, handling correspondence, maintaining records, and assisting with scheduling and documents for month-end close.

Candidates should have office admin or basic accounting experience and be proficient with Microsoft Office. The position is on-site in Illinois, offering stable responsibilities and confidentiality in handling

Formación

• Experience in office administration or basic accounting preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy with financial documents and records.
• Ability to communicate professionally with employees, customers, vendors and management.
• Proficiency with Microsoft Office and basic office equipment.
• Independent, proactive worker with ability to follow through on tasks.
• Dependable, trustworthy, and able to maintain confidentiality.

Responsabilidades

• Oversee daily office operations to maintain an organized, professional, and efficient environment.
• Answer phones, respond to emails, distribute messages, and support office communication.
• Maintain office files, records, forms, and documentation accurately.
• Order and maintain office supplies, equipment, and materials as needed.
• Assist with scheduling, meetings, calendars, mail, shipping, and other admin tasks.
• Support management with special projects, reports, follow-up items, and day-to-day needs.
• Assist with basic accounting functions, gathering and organizing documents for month-end close.
• Collect invoices, receipts, statements, POs, and other docs for accounting review.
• Help match invoices, confirm approvals, and follow up on missing documentation.
• Assist with accounts payable and accounts receivable support as assigned.
• Prepare, scan, file, and maintain accounting-related records per procedures.
• Coordinate with management, accounting staff, or vendors for reporting needs.
• Maintain confidentiality of financial, employee, vendor, and company information.

Conocimientos

Office admin

Office management

Bookkeeping

Accounting basics

Organizational skills

Attention to detail

Professional communication

Herramientas

Microsoft Office

Descripción del empleo

Essential Duties and Responsibilities

• Oversee daily office operations and help maintain an organized, professional, and efficient office environment.
• Answer phones, respond to emails, distribute messages, and support general communication throughout the office.
• Maintain office files, records, forms, and documentation in an accurate and organized manner.
• Order and maintain office supplies, equipment, and materials as needed.
• Assist with scheduling, meetings, calendars, mail, shipping, and other administrative tasks.
• Support management with special projects, reports, follow-up items, and day-to-day operational needs.

Accounting and Month-End Support

• Assist with basic accounting functions, including gathering, organizing, and reviewing documents needed for month-end close.
• Collect invoices, receipts, statements, purchase orders, and other supporting documentation for accounting review.
• Help match invoices, confirm proper approvals, and follow up on missing or incomplete documentation.
• Assist with accounts payable and accounts receivable support, as assigned.
• Prepare, scan, file, and maintain accounting-related records in accordance with company procedures.
• Coordinate with management, accounting staff, outside accountants, or vendors to obtain information needed for reporting and month-end processes.
• Maintain confidentiality when handling financial, employee, vendor, and company information.

Qualifications and Skills

• Prior office administration, office management, bookkeeping, or basic accounting experience preferred.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy, especially when working with financial documents and records.
• Ability to communicate professionally with employees, customers, vendors, and management.
• Comfortable using Microsoft Office programs, email, electronic files, and basic office equipment.
• Ability to work independently, take initiative, and follow through on assigned tasks.
• Must be dependable, trustworthy, and able to maintain confidentiality.

Physical and Work Requirements

• Ability to sit, stand, use a computer, answer phones, and perform general office tasks for extended periods of time.
• Ability to lift or move office supplies and materials as needed.
• Must be able to work in an office environment and adjust priorities based on business needs.
• Regular and reliable attendance is required.