Office Manager

NAPOLEON SPRING WORKS; Phoenix (AZ); On-site; USD 36,000 - 60,000; Full time

Job summary

NAPOLEON SPRING WORKS is seeking an organized administrative professional to oversee daily office operations in Phoenix, AZ. The role supports order entry, customer communication, invoicing, and general office tasks to ensure an efficient environment.

The position will handle payroll reporting, timekeeping, and coordination with HR and accounting. Strong communication and meticulous record-keeping are essential for success in this role.

Qualifications

• Strong organizational and multitasking abilities.
• Experience with basic accounting tasks including invoicing is a plus.
• Excellent communication with employees, vendors, and management.

Responsibilities

• Oversee daily office operations to maintain an organized, efficient, and professional work environment.
• Perform core administrative tasks including order entry, customer communication, and general office support.
• Process invoices, debit, and credit memos to assist with accounting functions as needed.
• Handle financial tasks such as depositing checks, managing inbound cash and change, and maintaining accurate records.
• Coordinate with accounting on reconciliations, payment issues, and documentation.
• Manage employee time clocks, review hours, and ensure accurate reporting for payroll.
• Approve or deny vacation, sick leave, and other time-off requests in accordance with company policy.
• Work with HR to maintain office supplies, equipment, and vendor relationships.
• Support sales, logistics, and warehouse teams with documentation and workflow coordination.
• Ensure accurate payment processing and correct calculation of totals across office functions.
• Maintain organized records and documentation for HR, accounting, and operations.
• Assist with onboarding, training, and supporting office staff.
• Communicate professionally with employees, customers, vendors, and management.

Skills

Office management

Administrative support

Invoicing

Payroll support

HR onboarding

Vendor management

Customer communication

Timekeeping and payroll reporting

Education

High School Diploma

Tools

Microsoft Office

Job description

Description

• Oversee daily office operations to maintain an organized, efficient, and professional work environment.
• Perform core administrative tasks, including order entry, customer communication, and general office support.
• Process invoices, debit, and credit memos to assist with accounting functions as needed.
• Handle financial tasks such as depositing checks, managing inbound cash and change, and maintaining accurate records.
• Coordinate with accounting on reconciliations, payment issues, and documentation.
• Manage employee time clocks, review hours, and ensure accurate reporting for payroll.
• Approve or deny vacation, sick leave, and other time-off requests in accordance with company policy.
• Work with HR to maintain office supplies, equipment, and vendor relationships.
• Support sales, logistics, and warehouse teams with documentation and workflow coordination.
• Ensure accurate payment processing and correct calculation of totals across office functions.
• Maintain organized records and documentation for HR, accounting, and operations.
• Assist with onboarding, training, and supporting office staff.
• Communicate professionally with employees, customers, vendors, and management.

Requirements

• High School Diploma or equivalent