Office Manager

Lynx Nsw; Phoenix (AZ); On-site; USD 32,000 - 48,000; Full time

Job summary

Lynx Nsw in Phoenix, AZ is seeking an experienced Administrative Specialist to oversee daily office operations and maintain an organized, professional environment. You will handle core tasks including order entry, customer communication, and general office support, ensuring accuracy and timeliness.

Responsibilities include processing invoices, supporting accounting reconciliations, managing time clocks and payroll reporting, approving time-off requests, coordinating with HR on supplies and

Qualifications

• High School Diploma or equivalent.

Responsibilities

• Oversee daily office operations to maintain an organized, efficient, and professional work environment.
• Perform core administrative tasks, including order entry, customer communication, and general office support.
• Process invoices, debit, and credit memos to assist with accounting functions as needed.
• Handle financial tasks such as depositing checks, managing inbound cash and change, and maintaining accurate records.
• Coordinate with accounting on reconciliations, payment issues, and documentation.
• Manage employee time clocks, review hours, and ensure accurate reporting for payroll.
• Approve or deny vacation, sick leave, and other time-off requests in accordance with company policy.
• Work with HR to maintain office supplies, equipment, and vendor relationships.
• Support sales, logistics, and warehouse teams with documentation and workflow coordination.
• Ensure accurate payment processing and correct calculation of totals across office functions.
• Maintain organized records and documentation for HR, accounting, and operations.
• Assist with onboarding, training, and supporting office staff.
• Communicate professionally with employees, customers, vendors, and management.

Education

High School Diploma or equivalent

Job description

Description

• Oversee daily office operations to maintain an organized, efficient, and professional work environment.
• Perform core administrative tasks, including order entry, customer communication, and general office support.
• Process invoices, debit, and credit memos to assist with accounting functions as needed.
• Handle financial tasks such as depositing checks, managing inbound cash and change, and maintaining accurate records.
• Coordinate with accounting on reconciliations, payment issues, and documentation.
• Manage employee time clocks, review hours, and ensure accurate reporting for payroll.
• Approve or deny vacation, sick leave, and other time-off requests in accordance with company policy.
• Work with HR to maintain office supplies, equipment, and vendor relationships.
• Support sales, logistics, and warehouse teams with documentation and workflow coordination.
• Ensure accurate payment processing and correct calculation of totals across office functions.
• Maintain organized records and documentation for HR, accounting, and operations.
• Assist with onboarding, training, and supporting office staff.
• Communicate professionally with employees, customers, vendors, and management.

Requirements

• High School Diploma or equivalent