Office Manager

Progreen Services, LLC; West Palm Beach (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

ProGreen Services, LLC is seeking an Office Manager to oversee and coordinate essential administrative processes across the organization. This role serves as a central point of coordination between Operations, Accounting, Human Resources, Construction, Account Management, and customers, driving proposals, contracts, billing, accounts receivable, and internal workflows while supporting growth.

The ideal candidate will lead staff development, maintain SOPs, and improve efficiency, accountability,

Qualifications

• Strong proficiency in QuickBooks.
• Experience as an Office Manager or Branch Administrator.
• Knowledge of office management systems and procedures, especially A/R and A/P.
• MS Office proficiency (Excel and Word) and Adobe.
• Excellent time management and ability to prioritize work.
• Attention to detail and problem solving.
• Excellent written and verbal communication.
• Strong organizational skills with the ability to multi-task.
• High School degree or higher.

Responsibilities

• Train and support administrative staff and develop SOPs and training materials.
• Track administrative action items and ensure timely follow-through.
• Support leadership with reporting, special projects, and operational initiatives.
• Other tasks and duties as assigned by leadership.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Multi-tasking

Problem solving

Written and verbal communication

Education

High School diploma or equivalent

Tools

QuickBooks

MS Office (Excel/Word)

Adobe

Printers & Fax machines

Job description

A regional leader in the landscape industry, ProGreen Services, LLC is looking for an Office Manager to oversee and coordinate key administrative processes across the organization. This position serves as a central point of coordination between Operations, Accounting, Human Resources, Construction, Account Management, and customers, providing oversight of proposals, contracts, billing, accounts receivable processes, administrative staff development, operational documentation, and internal workflows while improving efficiency, accountability, consistency, and supporting ProGreen’s continued growth.

RESPONSIBILTIES:

• Train and support administrative staff and develop SOPs and training materials.
• Track administrative action items and ensure timely follow-through.
• Support leadership with reporting, special projects, and operational initiatives.
• Other tasks and duties as assigned by leadership.

REQUIREMENTS:

• Strong proficiency in QuickBooks.
• Proven experience as an Office Manager or Branch Administrator
• Knowledge of office management systems and procedures particularly with A/R and A/P
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS Word, in particular) and Adobe
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree or higher

GENERAL EXPECTATIONS

• Lead by example and demonstrate a positive, professional attitude.
• Maintain a high level of organization and attention to detail.
• Communicate clearly and professionally with employees, customers, and leadership.
• Manage competing priorities and meet established deadlines.
• Maintain confidentiality and exercise discretion with sensitive information.
• Work collaboratively and maintain positive relationships across departments.