Office Manager

Greener Turf Management

Conshohocken (Montgomery County)

On-site

USD 65,000 - 80,000

Full time

14 days+

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Benefits offered by this job

Health Insurance

Paid Time Off

Paid Holidays

Retirement Plan

Professional Development

Job summary

Greener Turf Management is looking for an Executive Office Manager in Conshohocken, Montgomery County. This full-time position offers a salary between $65,000 and $80,000 based on experience. You will oversee office operations and financial administration using QuickBooks Online, while supporting executive leadership and coordinating between teams.

The ideal candidate has over 5 years of office management experience, is highly organized, and possesses excellent communication skills. Join us for growth opportunities in a team-focused culture.

Qualifications

5+ years of office management or executive assistant experience.
Minimum 3 years of experience with QuickBooks Online.
Strong understanding of accounting principles and financial reporting.

Responsibilities

Oversee daily office operations and support executive leadership.
Manage financial administration through QuickBooks Online.
Coordinate communication between office personnel and field crews.

Skills

Office management

QuickBooks Online

Accounting principles

Organizational skills

Communication skills

Problem-solving

Microsoft Office

Google Workspace

Education

Associate's or Bachelor's degree in Business Administration or Accounting

Tools

QuickBooks Online

Job description

At GTM, we deliver a variety of landscape groundcoverings across the Northeast and Mid-Atlantic. Our cutting-edge machinery enables teams to complete more work in less time, allowing us to pay top wages for exceptional labor. We treat our people like team members—not numbers —and reward hard work with real opportunities for growth.

Executive Office Manager

Construction & Landscape Operations

Job Type: Full-Time
Compensation: $65,000–$80,000+ (Based on Experience)
Benefits: Health Insurance, Paid Time Off, Paid Holidays, Retirement Plan, Professional Development

About Us

Greener Turf Management is a growing construction and landscape management company dedicated to delivering high-quality projects and exceptional service. We are seeking an experienced Executive Office Manager who thrives in a fast-paced environment and can provide operational support to ownership while overseeing administrative, financial, and office functions.

This is a key leadership position that serves as the operational backbone of our organization, helping ensure smooth communication between the office, field teams, customers, vendors, and executive leadership.

Position Summary

The Executive Office Manager will oversee daily office operations, support executive leadership, manage financial administration through QuickBooks Online, and help coordinate business activities across multiple departments. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

Executive & Administrative Support

Manage executive calendars, appointments, meetings, and travel arrangements
Prepare reports, presentations, correspondence, and business documents
Coordinate executive communications and follow-up on key initiatives
Handle confidential company information with discretion

Office & Operations Management

Oversee daily office operations and administrative staff
Develop and maintain office systems, procedures, and workflows
Coordinate communication between office personnel, project managers, field crews, subcontractors, and clients
Maintain company records, licenses, permits, and compliance documentation
Manage company financial records using QuickBooks Online
Process accounts payable and accounts receivable
Generate invoices, customer statements, and collections follow-up
Reconcile bank and credit card accounts
Track job costing and project expensesPrepare financial reports and assist ownership with budgeting and forecasting
Coordinate with external accountants and payroll providers

Human Resources & Payroll Support

Assist with employee onboarding and personnel records
Support payroll processing and timekeeping review
Maintain employee files and compliance documentation
Coordinate benefits administration and employee communications
Assist project managers with administrative support and project tracking
Coordinate vendor relationships, purchasing, and subcontractor documentation
Monitor contract paperwork, certificates of insurance, and project-related records
Track project deadlines and provide progress updates to leadership

Required Qualifications

5+ years of office management, executive assistant, operations management, or administrative leadership experience
Minimum 3 years of hands-on experience with QuickBooks Online
Strong understanding of accounting principles, bookkeeping, and financial reporting
Experience with accounts payable, accounts receivable, and bank reconciliations
Excellent organizational, communication, and problem‑solving skills
High level of professionalism and confidentiality
Strong proficiency in Microsoft Office and Google Workspace

Preferred Qualifications

Experience in the construction, landscaping, property management, or related trades industry
Experience with job costing, project accounting, and contractor documentation
Familiarity with CRM, project management, and scheduling software
Associate's or Bachelor's degree in Business Administration, Accounting, or related field

Desired Skills