Office Manager

DTM Executive Search, Inc.; West Palm Beach (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A prominent recruitment firm is seeking an Office Manager for a new car store in West Palm Beach, Florida. The role involves overseeing month-end closings, preparing financial statements, and providing hands-on accounting support. Qualified candidates must have over 5 years of experience in similar roles within the automotive dealership sector. Strong knowledge of Dealer Management Systems and excellent communication skills are essential. This is a full-time position offering a competitive salary.

Qualifications

• 5+ years of experience as a Bookkeeper, Office Manager, or Assistant Controller.
• Prior experience in a new car store accounting office is a must.
• Demonstrated experience in mid to high volume automotive dealerships.

Responsibilities

• Provide accounting support and ensure accurate transaction record-keeping.
• Assist with month-end closings and OEM financial statements submission.
• Work with various management levels to improve revenue or reduce expenses.

Skills

Hands-on accounting knowledge

Communication skills

Ability to multi-task

Experience with Dealer Management Systems (DMS)

Tools

Reynolds & Reynolds

CDK

Dealertrack

Tekion

Job description

Overview

Specializing in direct hire search recruitment and placement (accounting / finance / human resources / operations) and executive level searches.

New Car Store Office Manager will work alongside the store Controller and be responsible for timely month-end closing and reporting of OEM dealer financial statements and provide hands-on accounting, and administrative support while developing and maintaining strong financial reporting controls.

Responsibilities

• Provide accounting support such as reviewing trial balances, schedules and journals to ensure that transactions are correctly recorded, schedules are accurately maintained, and account balances are properly reconciled.
• Assist with the daily accounting operations to ensure that all transactions are recorded accurately and timely in accordance with corporate accounting policies and OEM reporting requirements
• Work closely with the Controller to perform timely month-end closings and submit required OEM financial statements and management reports in accordance with GAAP
• Under guidance of the Controller, prepare and complete assigned reconciliations to the trial balance and dealer financial statements in accordance with GAAP and OEM reporting requirements
• Assist the Controller with reconciling and cleaning up of subledger accounts in a timely manner
• Work directly with accounting back-office teams (tag, title, warranty, cashiers), sales managers to improve revenue or reduce expenses to meet or exceed budgets
• Ensure compliance with dealership policies and standard operational procedures
• Work with the Controller to maintain effective cash management systems and keep management informed of accounting trends and cash needs

Required Experience and Qualifications

• MUST have prior experience working for a new car store in the accounting office.
• MUST have at least 5 or more years of experience as a Bookkeeper, Office Manager and/or Assistant Controller for new car OEM automotive dealership
• Demonstrated experience and work ethic in a mid to high volume new car OEM automotive dealerships
• Thorough knowledge preparing and reconciling accounting schedules and journals for new car OEM dealership and demonstrated proficiency Dealer Management Systems (DMS) Reynolds & Reynolds, CDK, Dealertrack, Tekion, etc.
• Ability to multi-task, work with various levels of management and manage accounting and administrative staff.
• Demonstrate hands-on technical accounting knowledge of automotive dealership industry and clear communication skills

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Retail and Advertising Services