Office Manager

MKTG, Inc; Town of Charlotte (NY); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Life insurance

Disability insurance (short/long-term)

401k

Flexible paid time off

15 paid holidays per year

Paid sick and safe leave

Paid parental leave

Job summary

MKTG Sports + Entertainment is seeking an Office Manager for our Charlotte office. The role partners with colleagues and works independently on projects—from conception to completion—to ensure smooth day‑to‑day operations in a fast‑paced setting.

The position requires 3+ years of office management experience and is in‑office, Monday through Friday, 8:30 AM–5:30 PM. Compensation reflects the responsibilities and confidential nature of the work, with a comprehensive benefits package.

Qualifications

• 3+ years of relevant office management experience.
• In-office Monday–Friday from 8:30 AM to 5:30 PM.
• Ability to handle confidential matters with discretion.
• Strong organizational and interpersonal communication skills.

Responsibilities

• Oversee office supplies, inventory, and budget reports.
• Coordinate front desk operations and vendor relationships.
• Maintain secure and compliant office environment.
• Support HR on onboarding, compliance, and safety policies.
• Plan internal moves, events, and employee engagement initiatives.
• Collaborate with executive team and cross‑functional partners to optimize tools and processes.

Skills

Office management

Organizational skills

Communication

Discretion

Relationship building

Job description

MKTG Sports + Entertainment is looking for an Office Manager to support our Charlotte Office. The Office Manager must have the ability to work in close partnership with other members of the organization as well as independently on projects, from conception to completion. Must work well under pressure in a fast-paced environment and handle a wide variety of confidential matters with discretion. The ideal candidate will have the ability to exercise sound judgement on behalf of the Charlotte Office with a variety of situations as necessary and appropriate. The purpose of this role is to provide administrative and operations support for the Charlotte Office, managing a variety of tasks to ensure seamless support and contribute to the effective day-to-day running of the organization.

Key Responsibilities

Administrative

• Oversee office supplies/materials and inventory management.
• Prepare regular expense and office budget reports.
• Distribute and store correspondence (letters/packages/emails).
• Manage front desk operational function.
• Maintains relationships and serves as liaison with key facilities and administration contacts including landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc.
• Act as the main point of contact with building management.
• Addresses office maintenance issues in a timely manner and conducts space audits frequently to escape any reoccurring issues.
• Maintain a reliable, secure and compliant site, including office organization, functionality, appearance, cleanliness and security.
• Keep all common areas (kitchen, lounge, meeting rooms, etc.) tidy and organized.
• Communicate effectively and appropriately with all employees and vendors.
• Partner with HR on compliance (legal postings, policy adherence, safety) and new employee onboarding.
• Set up new hire workstations.
• Coordinate and oversee corporate office operations which includes functions such as conference room management, reception, client experience, and other office services.
• Oversees provision of office security cards.

Operations

• Maintain constant communication with US Executive Team, staff, and vendors to ensure proper and smooth operations in the Charlotte Office.
• Partner with cross-functional and dentsu International central teams to improve company tools and systems and find efficiencies.
• Work closely with Charlotte Office Leadership, and HR as needed, on any internal projects and initiatives, especially those affecting Charlotte Office employees.
• Facilitate all internal moves, adds, changes and furniture requests, ensuring that all policy and budget parameters are met.
• Independently and collaboratively plan and execute office events, employee engagement programs and community outreach initiatives that strengthen workplace culture and enhance the employee experience.
• Standard operating procedures and new processes related to the office and provides the support necessary to ensure consistently high-quality services.
• Partner with client teams to coordinate offsite storage as needed.
• Other duties as assigned.

Qualifications

This position requires an individual that has the ability to prioritize while thriving in a team-based, fast-paced and detail-oriented environment. This individual should have 3+ years of relevant office management experience. The position is in-office Monday through Friday from 8:30 AM to 5:30 PM. You are expected to work on-site at our Charlotte location during these designated business hours. Due diligence, efficiency, excellent organizational skills and confidentiality are expected. A successful Office Manager is resourceful and demonstrates the initiative to participate in beyond what is required.

Key Attributes

• Self-starter, focused, self-motivated and ambitious.
• Problem solving abilities.
• Good organizational skills.
• Culturally aware.
• Ability to build strong relationships.
• Excellent communication and interpersonal skills.

Additional Information

The annual salary range for this position is $65,000-$72,000. Placement within the salary range is based on a variety of factors, including relevant experience, knowledge, skills, and other factors permitted by law. Additionally, this position is eligible for discretionary incentive compensation.

Benefits

• Medical, vision, and dental insurance
• Life insurance
• Short-term and long-term disability insurance
• 401k
• Flexible paid time off
• At least 15 paid holidays per year
• Paid sick and safe leave
• Paid parental leave

Dentsu also complies with applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies.

For further details regarding Dentsu benefits, please visit www.dentsubenefitsplus.com.

If you need an accommodation because of a disability to search and apply for a career opportunity with us, please send an e‑mail to [e-mail] by clicking on the link to let us know the nature of your accommodation request and your contact information. We are here to support you.

Dentsu is committed to providing equal employment opportunities to all applicants and employees. We do this without regard to race, color, national origin, sex , sexual orientation, gender identity, age, pregnancy, childbirth or related medical conditions, ancestry, physical or mental disability, marital status, political affiliation, religious practices and observances, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law.

Dentsu is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with us, please send an e‑mail to [e-mail] by clicking on the link to let us know the nature of your accommodation request and your contact information. We are here to support you.

Location: Charlotte - 1018 Jay St | Brand: Mktg Sports | Time Type: Full time | Contract Type: Permanent

About dentsu

For over 120 years, innovation has been a core tenet of our offering – exploring new ways to reach, engage and nurture relationships with audiences. Together we drive a multiplier effect for clients at a global scale, through the development of Integrated Growth Solutions that are underpinned by our promise to clients: innovating to impact. Be a force for good. Sustainability is a vital part of our business and an important area of focus for our clients. We’re leading the way – helping to build a more sustainable planet. Dream loud. In this moment of transformation, we need our people to be fearless, embracing change and ambiguity, driven by the love for their work and excitement for the future. Team without limits. We create opportunities for connection and collaboration between our colleagues and clients, building a sense of belonging and having some fun along the way.