Coordinator, Hospitality & Events

Merkle Italia; Town of Charlotte (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

401k

Flexible paid time off

At least 15 paid holidays per year

Paid sick and safe leave

Paid parental leave

Job summary

MKTG Sports + Entertainment, part of the Dentsu network, is seeking a Coordinator, Hospitality & Events to support hospitality and event programs for leading brands. You will assist with corporate hospitality, client entertainment and large-scale sports/entertainment events, coordinating logistics and guest communications, while collaborating with internal teams and external partners.

This role offers growth in the hospitality and events industry, with duties spanning vendor coordination,

Qualifications

• Bachelor’s degree in hospitality, marketing, communications, business or related field preferred, or equivalent professional experience.
• 1–2 years of relevant experience in events, hospitality, experiential marketing, sports or entertainment; internship experience may be considered.
• Agency, venue, hotel, event-production or hospitality experience is a plus.
• Proficiency in Microsoft Office; experience with event-registration or project-management platforms is a plus.
• Willingness to travel and work nontraditional hours, including occasional evenings and weekends.

Responsibilities

• Support the planning and execution of corporate hospitality, consumer experiences, meetings, and sports and entertainment events.
• Coordinate event logistics: registration, accommodations, transportation, food & beverage, gifting and onsite experiences.
• Maintain project timelines, checklists and planning documents; communicate progress to team.
• Attend meetings; prepare agendas, capture notes and distribute action items.
• Manage program storage units and coordinate receipt/shipment of materials domestically and internationally; frequent travel between facilities.
• Coordinate with venues, hotels, vendors and suppliers to gather information and ensure successful execution.
• Research venues and vendors; contribute ideas to support client objectives and guest experience.
• Draft itineraries, guest communications, presentations and staffing plans; provide post-event recaps.

Skills

Organizational skills

Time management

Attention to detail

Written communication

Verbal communication

Proactive

Travel willingness

Education

Bachelor’s degree in hospitality, marketing, communications, business or related field

Tools

Microsoft Office

Job description

Job Description: MKTG Sports + Entertainment is looking for a Coordinator, Hospitality & Events to support the planning and execution of hospitality and event programs for leading brands. This role will assist with a variety of programs, including corporate hospitality, client entertainment, large-scale sports and entertainment events and/or corporate meetings. This is a great opportunity for an early-career professional who is organized, proactive and excited to grow within the hospitality and events industry. The Coordinator will support program logistics, vendor coordination, guest communications, event materials and onsite execution while collaborating closely with internal teams and external partners.

Responsibilities

• Support the planning and execution of corporate hospitality, consumer experiences, meetings, and sports and entertainment events
• Coordinate assigned event logistics, including registration, accommodations, transportation, food and beverage, gifting and onsite experiences
• Maintain project timelines, workback schedules, checklists and other planning documents while communicating progress and potential challenges to the team
• Participate in internal, client and vendor meetings; prepare agendas, capture notes and distribute action items
• Manage program storage units and coordinate the receipt and shipment of large-scale materials domestically and internationally, including frequent trips between facilities to oversee inventory and logistics
• Coordinate with venues, hotels, vendors and suppliers to gather information, confirm details and support successful execution
• Research venues, vendors and industry trends and contribute ideas that support client objectives and enhance the guest experience
• Draft event itineraries, guest communications, presentations, staffing plans and post-event recaps for internal review
• Coordinate event branding, collateral, signage and onsite materials, including tracking production and delivery timelines
• Support program budgets by tracking expenses, processing invoices, coordinating vendor payments and maintaining accurate financial documentation
• Provide onsite support, including guest services, vendor coordination, event setup and breakdown, and basic troubleshooting
• Assist with post-event reporting by gathering feedback, documenting outcomes and contributing observations to support future improvements
• Respond to client and vendor requests professionally and collaborate across teams to meet project deadlines

Qualifications

• Bachelor’s degree in hospitality, marketing, communications, business or a related field preferred, or equivalent professional experience
• 1–2 years of relevant experience in events, hospitality, experiential marketing, sports or entertainment; relevant internship experience may be considered
• Previous agency, venue, hotel, event-production or hospitality experience is a plus
• Strong organizational and time-management skills, with the ability to balance multiple assignments and deadlines
• Excellent attention to detail when managing inventory and packing, labeling, tracking and preparing event materials for shipment
• Strong written and verbal communication skills and the ability to collaborate effectively with colleagues, clients, vendors and event partners
• Proactive, resourceful and solutions-oriented, with a willingness to ask questions and seek guidance when needed
• Comfortable supporting budgets, invoices and other financial documentation
• Proficiency in Microsoft Office; experience with event-registration or project-management platforms is a plus
• Willingness to travel and work nontraditional hours, including occasional evenings and weekends
• Comfortable assisting with physical event setup and breakdown when needed

The annual base salary for this position is $42,993. Placement within the salary range is based on a variety of factors, including relevant experience, knowledge, skills, and other factors permitted by law. Additionally, this position is eligible for discretionary incentive compensation.

Benefits available with this position include:

• Medical, vision, and dental insurance
• Life insurance
• Short-term and long-term disability insurance
• 401k
• Flexible paid time off
• At least 15 paid holidays per year
• Paid sick and safe leave
• Paid parental leave

Dentsu also complies with applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies.

For more information regarding dentsu benefits, please visit www.dentsubenefitsplus.com.

Not only will you be joining a multi-award-winning Agency with great culture, you will also have the unique opportunity to collaborate with colleagues from our other offices across the globe. There is a whole heap of benefits that come with the role- a flexible holiday package starting at 20 days, corporate discounts, commuter benefits, cell phone reimbursement and much more. Our benefit plans have your total well-being in mind, and we offer an extensive list you can choose from to suit your needs.

About MKTG Sports + Entertainment

MKTG S+E is a global agency that harnesses the power of sports and entertainment for brands. For over 20 years, we've ignited fandom and innovated activation in the world of sports and entertainment to make something worth noticing, engaging, liking, sharing and remembering. We leverage deep INSIGHTS and our network of seasoned & creative team members to create IMPACT between properties, fans & brands. Today, we help brands move at THE SPEED OF FANS which means we aim to know fans better than they know themselves. MKTG S+E is a part of the broader dentsu Sports International network.

Working with us

We’re an agency born of fanatics…fans of sports (yes, even pickleball). Fans of music (we sing in the shower). Fans of data (we’re proud nerds). Fans of art (from exhibitions to film). Fans of culture (this is huge). And that means we put it all in for what we love, truly understanding what fans need, want, feel, hate and love about the brands and properties we lead. We’re led by our core values which focus on collaboration, community, inspiring change, pursuing excellence, and celebrating bravery – all of which are foundational to our culture and how we treat each other and our clients. We’re a community where you are free to be you, where good work gets rewarded, and you are truly energized by the team around you. It’s more than just ‘warm & fuzzies’ – happy humans are vital to our commercial success. And together, we make magic.

Location: Charlotte

Brand: Mktg Sports

Time Type: Full time

Contract Type: Permanent

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If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with our recruitment teams.

For over 120 years, innovation has been a core tenet of our offering – exploring new ways to reach, engage and nurture relationships with audiences. Together we drive a multiplier effect for clients at a global scale, through the development of Integrated Growth Solutions that are underpinned by our promise to clients: innovating to impact. Be a force for good. Sustainability is a vital part of our business and an important area of focus for our clients. We’re leading the way – helping to build a more sustainable planet. Dream loud. In this moment of transformation, we need our people to be fearless, embracing change and ambiguity, driven by the love for their work and excitement for the future. Team without limits. We create opportunities for connection and collaboration between our colleagues and clients, building a sense of belonging and having some fun along the way. Find out more about us Who we are Our Social Impact Our work