Office Manager

Gourmet Foods International; Tolleson (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with matching

Job summary

Gourmet Foods International is seeking an Office Manager to oversee daily administrative, HR, and transactional operations at a division. The role coordinates with Corporate HR, handles payroll-related tasks, and supports AR/AP, inventory, and sales order processing.

You will provide front-line customer service, maintain records, and ensure data accuracy in a fast-paced distribution environment. Strong communication and confidentiality are essential for success.

Qualifications

• Experience supporting HR or payroll functions is beneficial.
• Familiarity with ERP, document management, or timekeeping systems is helpful.

Responsibilities

• Oversee daily administrative, HR, and transactional operations.
• Coordinate recruiting support, onboarding and offboarding, and benefits administration.
• Review time and attendance before payroll deadlines.
• Support AR/AP processes including invoicing, deposits, and vendor adjustments.
• Manage inventory, stock receipts, and inter-company transfers.
• Process sales orders and special pricing with divisional sales.

Skills

HR support

Payroll coordination

Accounts Receivable

Accounts Payable

ERP systems

Timekeeping

Customer service

Tools

ERP systems

Document management

Job description

Job OverviewThe Office Manager is responsible for overseeing daily administrative, Human Resources, and transactional operations at a Gourmet Foods International division. This role serves as a key point of coordination between the division and Corporate teams, ensuring accurate HR administration, accounting support, inventory coordination, and customer service while supporting smooth and compliant business operations.What does your day look like? Some of your duties may include:Coordinating Human Resources activities such as recruiting support, onboarding and offboarding, benefits administration, and employee inquiries.Reviewing time and attendance records for accuracy prior to payroll deadlines.Acting as the division liaison with Corporate HR for employment changes, injuries, vehicle accidents, and employee documentation.Supporting Accounts Receivable and Accounts Payable processes, including document scanning, invoicing support, deposits, expense coding, and vendor bill-backs.Managing inventory-related adjustments and receiving stock or non-stock purchase orders as required.Entering sales orders and managing special pricing requests in coordination with divisional sales management.Managing office operations, supplies, services, and inter-company document transfers.Providing front-line customer service support, including answering calls, assisting customers, and resolving concerns.Things you need to be able to do:Communicate clearly and professionally with managers, coworkers, customers, and vendors.Maintain strong attention to detail while managing multiple priorities.Provide excellent customer service in a fast-paced business environment.Work independently and handle confidential employee and financial information appropriately.Adapt to changing priorities and business needs.Things that are a plus but not a deal-breaker:Experience supporting Human Resources or payroll functions.Accounting or office administration experience in a distribution or logistics environment.Familiarity with ERP, document management, or timekeeping systems.What we think you’ll love about Gourmet Foods International:Career Growth: College tuition reimbursement and advancement opportunities.Learning Culture: Exposure to evolving systems, processes, and specialty food products.Team Environment: A collaborative and supportive workplace.Stability: A growing organization with long-term opportunities.What else can we offer?Gourmet Foods' Benefits include Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, short-term, Long-Term Disability, and accident insurance. We also offer a 401(k) with matching contributions, Profit Sharing, Competitive Salaries, Flexible Paid Time Off (PTO), Paid Holidays, Free College Tuition, PAID Parental Leave, Professional Development Programs, an opportunity to grow within the Company, an Employee Discount, and a Referral Bonus.Bonus, Incentives & Company-Provided Resources: Above-average salary, Company-provided equipment.GFI is a drug-free employer. You voluntarily consent to a pre-employment drug screen, and a background check will be required for the hiring process. Background checks can include, but are not limited to, previous employment, education, and criminal records.Equal Employment OpportunityGourmet Foods International is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law.