Office Manager

salvarmycareers; Superior (WI); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Competitive Salary

Flexible schedules

11 paid holidays

Tuition reimbursement

Employee Assistance Program

Job summary

The Salvation Army of Superior is seeking a part-time Office Manager to oversee daily administrative functions, donor processing, mail, and records. The role supports ministry and program activities in Superior, WI, with a compassionate, professional approach.

Responsibilities include banking deposits, invoice processing, donor communications, HR paperwork, and calendar coordination. A high school diploma is required, some college preferred, and a valid driver’s license is needed.

Qualifications

• Two years’ experience in an administrative support role to a mid-level manager or higher.
• Experience with basic financial tasks and supervisory responsibilities.

Responsibilities

• Performs daily administrative functions including bank deposits, mail handling, and donor receipts.
• Coordinates invoices, reimbursements, and financial records with accounting.
• Maintains donor database and processes grant requests and reports.
• Prepares hires paperwork and maintains personnel files.
• Maintains security system and records meeting minutes as assigned.
• Schedules meetings and coordinates calendars; provides program support to offices.

Skills

Administrative support

Education

High school diploma or equivalent

Some college

Job description

Whether it's sharing God's love, helping disaster survivors, offering basic necessities from our Basic Needs Pantry, the Salvation Army of Superior is here to help! We also offer casework services, coats for kids in the winter months, community care ministries, holiday assistance and much more.

This is a part-time position, 20 hours/week.

The Office Manager is responsible for all daily business functions, and provides ministry and program support for The Salvation Army in Superior.

About the role:

• Performs daily administrative functions of bank deposits, processing incoming and outgoing mail, writing receipts for donations, correspondence with the community and Divisional Headquarters, and maintenance of files.
• Works with Regional Accounting to process payment of invoices, reimbursements, checks for financial assistance, and maintaining Restricted Funds Register.
• Performs basic administrative functions for development: maintains donor database; donor contacts (as requested); processing grant requests, including related reports.
• Processes paperwork for new hires and other personnel changes as directed. Maintains local files for employees.
• Maintains security system (including log of keys/holders).
• Projects a positive, professional, compassionate image of The Salvation Army to the community, donors, board members, and others who have interactions with The Salvation Army.
• Provides complete, relevant information about status of corps operations to corps officers and board members
• Sorts, distributes and picks up mail on at least a daily basis.
• Records, transcribes and distributes meeting minutes within appropriate time frames as assigned.
• Receives and processes monetary donations and gifts-in-kind, and issues receipts to donors as requested
• Schedules meetings, rooms and coordinates calendars as requested
• Assists the Corps Officers and Social Services with Christmas programs.

Education:

High school diploma or equivalent; some college preferred.

Certifications:

Valid Driver’s license with approval to drive from TSA’s insurance carrier.

Experience:

Two years’ experience in an administrative support role to a mid-level manager or higher, including basic financial and supervisory experience.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Who we are:

Our Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Our message is based on the Bible. Our ministry is motivated by the love of God. Our mission is to preach the gospel of Jesus Christ and to meet human need in His name without discrimination.

Why work for us?

The Salvation Army’s brand promises to Do theMost Good - and it’s our employees that help us get there. At every level, you can have a real impact on your community through the work done inside our walls every day.

We are as impassioned about our employees as we are about our mission to help anyone in need without discrimination. Our culture reflects this quality, which makes our offices a seriously great place to work. Just walk inside our doors and you’ll quickly see that our employees are proud to support programs that make a difference.

The Salvation Army recognizes that peace of mind is important to employees and their families. Because of this, we offer :

• Competitive Salary
• Flexible schedules and a casual dress environment
• Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
• Tuition reimbursement
• Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life

Part-time employees with a regular work schedule of 20-29 hours per week are eligible for voluntary life benefits, prorated holiday pay and prorated paid time off.

Compensation:

At The Salvation Army - We honor the unique perspectives and contributions of every individual. We are dedicated to fair pay practices, ensuring equal compensation for equal work, regardless of gender, race, or other factors.

Be part of something meaningful. Whether you're supporting those in need, assisting with disaster relief, or working in areas like finance or fundraising, each role offers a chance to make a lasting impact. If you're looking to align your career with your values, explore opportunities at The Salvation Army and help us create a brighter, more inclusive future for all.

Compensation:$20/hour, based on experience.