Office Assistant

tsainternal; Fond du Lac (WI); On-site; USD 25,000 - 31,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedules

Paid time off

Tuition reimbursement

Employee assistance program

Health insurance

Job summary

The Salvation Army Fond du Lac is seeking an administrative assistant to provide clerical support across corps operations. Responsibilities include answering phones, data entry, mail processing, and assisting with monthly reports and seasonal projects.

You will backup reception, train volunteers for events, and help prepare financial items for postings to Regional Accounting. Proficiency with Microsoft Office, strong communication, and confidentiality are essential.

Qualifications

• High School diploma or equivalent.
• One year experience in a clerical support role preferred.
• Proficient in Microsoft Office and email; good data entry skills.

Responsibilities

• Assists with daily opening and routing of incoming mail and prepares outgoing mail.
• Backups receptionist by answering and routing calls on a multi-line phone system.
• Helps prepare monthly reports and seasonal publications for Division Headquarters.
• Assists with deposits, grant proposals, and follow-up reports for Regional Accounting.
• Recruit, schedule, train and set up volunteers for reception duties during events.

Skills

MS Office

Data entry

Typing 40 WPM

Communication skills

Confidentiality

Organizational skills

Interpersonal skills

Independent / teamwork

Education

High School diploma or equivalent

Tools

Phone system

Job description

Job Objective

Provides administrative and clerical support for various corps operations, including answering phone, typing and data entry, special projects, and seasonal activities.

Essential Functions

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

• Assists with the daily opening and routing of incoming mail and prepares and sends outgoing mail. Performs daily administrative and clerical functions including data entry, typing, filing, photocopying, bulk mailings, etc.
• Serves as backup to the receptionist, answering and routing calls using multi-line phone system. Relays messages as necessary.
• Assists the Corps Officers with monthly reports due to Divisional Headquarters, seasonal publications and/or applications for community events.
• Works closely with Corps Officers to assist in the preparation of financial items to be sent to Regional Accounting at Divisional Headquarters, as well as deposits, grant proposals, follow-up reports, etc.
• Recruit, schedule, train and set up volunteers for reception duties for regular office hours and beyond during seasonal events and projects.

Minimum Qualifications

The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position.

Education

High School diploma or equivalent

Certifications

Must have a valid driver's license and be able to be insured by TSA's insurance carrier.

Experience

One year experience in a clerical support role preferred

Skills

• Proficient in use of Microsoft Office programs and e-mail. Good data entry skills.
• Ability to use standard office equipment.
• Good oral and written communication skills, including good grammar skills.
• Digital dexterity, proficiency in typing, 40 WPM preferred.
• Strong interpersonal skills.
• Ability to work independently at times and work as part of a team.
• Good organizational skills, ability to work efficiently, and good attention to detail.
• Able to maintain confidentiality.

Compensation

$17.84-22.30/hour, based on experience.

Equal Opportunity Statement

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Who we are

Our Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Our message is based on the Bible. Our ministry is motivated by the love of God. Our mission is to preach the gospel of Jesus Christ and to meet human need in His name without discrimination.

Why work for us?

The Salvation Army's brand promises to Do the Most Good - and it's our employees that help us get there. At every level, you can have a real impact on your community through the work done inside our walls every day.

We are as impassioned about our employees as we are about our mission to help anyone in need without discrimination. Our culture reflects this quality, which makes our offices a seriously great place to work. Just walk inside our doors and you'll quickly see that our employees are proud to support programs that make a difference.

Benefits

• Competitive Salary
• Flexible schedules and a casual dress environment
• Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
• Tuition reimbursement
• Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
• Insurance benefits: excellent health, dental, vision, life, disability
  • Discounts available for pet insurance, auto insurance, and home insurance

Part-time employees with a regular work schedule of 20-29 hours per week are eligible for voluntary life benefits, prorated holiday pay and prorated paid time off.

Non-Exempt Employees

Health, dental, vision, and hearing benefits, as well as basic and voluntary life benefits, will begin on the first day of the month following 90 days of employment. If the completion of a 90-day waiting period occurs on the first day of the calendar month, coverage will begin on that day.

Wherever there is a need in Fond du Lac County you'll find The Salvation Army. Our season of giving doesn't end when the Red Kettles disappear. Each day The Salvation Army of Fond du Lac doors open and we put the change you filled the Red Kettles with to work. Because of you, each day rings with new opportunity for us to deliver change, expand services and grow #LoveBeyond. Our goal remains to respond to need in ways that affirm, value and lift our community up. 365 days. 365 new chances to LOVE BEYOND crisis, hopelessness, fear, desperation.