Office Manager

MOREgroup; Sully Square (VA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an experienced Office Manager to enhance the operational efficiency of their Chantilly, VA office. This role is pivotal in ensuring a welcoming environment for employees and visitors alike, while managing administrative tasks and supporting cultural initiatives. The ideal candidate will thrive in a collaborative atmosphere, demonstrating advanced skills in MS Office and a proactive approach to problem-solving. Join a dynamic team where your contributions will foster a positive workplace culture and facilitate seamless operations across various brands.

Qualifications

• 5+ years of administrative assistant experience in a professional services environment.
• Advanced MSOffice skills required and knowledge of general administrative protocols.

Responsibilities

• Provide high-quality administrative support across all brands.
• Plan and execute cultural initiatives and activities for the office.
• Coordinate and schedule meetings utilizing Outlook calendars.

Skills

Administrative Support

MS Office

Communication

Team Collaboration

Problem-solving

Education

2 years of college or business school

Tools

Bluebeam

Job description

Current job opportunities are posted here as they become available.

MOREgroup is a family of architecture, design and engineering brands. We represent over 700 employees in 22 offices throughout 13 states. Our family of brands offer expertise in the areas of education, healthcare and health science + technology, public architecture and engineering. Each brand contributes to a holistic network of services, expertise and innovation that is shared across markets.

We are currently seeking an experienced Office Manager to support our Chantilly, VA team. The successful candidate will be responsible for the efficient facility operations and overall cultural success of the office while managing their general daily administrative responsibilities.

RESPONSIBILITIES

• Provide high-quality administrative support and resources across all brands, to all employees and all roles, whether remote or in-person
• Greet all employees, visitors and vendors at the front desk, serving as the face of the Chantilly office, offering a positive, personal, welcoming and professional environment at all times
• Maintain a clean, visually appealing office environment for our employees and guests. Ensure upkeep of all spaces [including conference room] and conduct janitorial spot checks weekly
• Handle general employee communications around facility procedures, cultural events, and office updates via email, Office and All-Company Meetings and Intranet formats
• Plan and execute cultural initiatives and activities for the office, encouraging all brands collaboration and participation
• Serves as main point of contact to Building Management and facility maintenance vendors, set and maintain expectations and handle any issues or requests
• Answer, screen, and act upon phone calls as appropriate for our family of brands on the MOREgroup platform
• Coordinate and schedule meetings utilizing Outlook calendars for conference rooms and Zoom and Teams for video conferencing
• Maintain supply inventory, ordering supplies and coffee per brand standards list and according to office budget
• Responsible for shipping, receiving, and distribution of mail
• Provide project-based support for employees including: Scheduling continuing Healthcare presentations, formatting specifications, large format printing/scanning, creating spreadsheets, writing meeting minutes or agendas and regulatory assistance
• Work alongside Human resources and IT to assist with onboarding process for new employees, helping to facilitate trainings, meetings and coordinate paperwork
• Prepare, setup/breakdown, and clean before and after office lunches, meetings, and events
• Other administrative tasks as assigned

DIRECT REPORT: This position reports directly to the Administrative Services Manager

REQUIREMENTS

• Minimum of two years of college or business school
• 5+ years of administrative assistant experience in a professional services environment
• Advanced MSOffice skills required and knowledge of general administrative protocols
• Bluebeam experience preferred
• Ability to work independently as well as collaboratively in a team environment
• Exhibit a can-do attitude and remain positive under pressure