Office Manager

ROCS Grad Staffing; Sterling (VA); On-site; USD 70,000 - 75,000; Full time

Job summary

ROCS Grad Staffing in Sterling, VA is seeking an Office Manager to support daily accounting operations and general office administration.

You will manage accounts payable/receivable, invoice processing, vendor coordination, data entry, and document management, while collaborating with customers, employees, and vendors to ensure accurate records and timely tasks.

Qualifications

• 3–5 years of experience in administrative functions and office procedures.
• Experience with accounts payable, accounts receivable, invoicing, and financial reporting.
• Advanced knowledge of Microsoft Office Suite and data entry accuracy.

Responsibilities

• Enter vendor invoices and assign GL accounts and job codes.
• Process vendor payments on time by check or online.
• Prepare customer invoices and apply payments.
• Obtain price quotes from vendors for supplies and equipment.
• Coordinate supply orders, payments, and invoicing after approvals.
• Create and maintain job codes and monthly supply reports.
• Prepare proposals for customer supplies and services.
• Provide backup support for payroll, time management, contracts, and budgets.
• Communicate with customers, employees and vendors to answer questions and address complaints.
• Enter, calculate, review, and proofread data for proposals and reports.
• Maintain the shared drive and digitize documents.
• Assist HR/Payroll with reviewing and organizing paper files.
• Sort and route incoming mail.
• Provide general admin support as needed.

Skills

Communication skills

Attention to detail

Time management

Multitasking

Problem solving

Independent and collaborative work

Tools

Microsoft Office Suite

Spreadsheets

Accounting software

Job description

Why You Want to Work Here:

As an Office Manager, you will play an important role in supporting daily accounting operations and general office administration. You will assist with accounts payable and receivable, invoice processing, vendor coordination, data entry, and document management. You will work closely with customers, employees, and vendors to ensure accurate recordkeeping, efficient office operations, and timely completion of administrative tasks.

Responsibilities:

• Enter vendor invoices into the accounting system and assign the appropriate general ledger accounts and job codes.
• Process vendor payments online or by check according to established due dates.
• Prepare customer invoices and apply payments to the correct accounts.
• Obtain price quotes from vendors for specialty supplies and equipment.
• Coordinate supply orders, payments, and invoicing after receiving the necessary approvals.
• Create and maintain job codes, supply order sheets, and monthly supply breakdown reports.
• Prepare proposals for customer supplies and special services.
• Provide backup support for payroll, time management, customer contracts, and budgets.
• Communicate with customers, employees, and vendors to answer questions, take orders, provide information, and address complaints.
• Enter, calculate, review, and proofread data for proposals, spreadsheets, and reports.
• Maintain the shared drive by scanning, filing, organizing, and updating electronic documents.
• Assist with reviewing, organizing, and digitizing paper files in coordination with the HR/Payroll Specialist.
• Open, sort, and route incoming mail.
• Provide general administrative support and assist with other office duties as needed.

Requirements:

• 3-5 years of experience in administrative functions, office procedures, and systems.
• Prior experience with accounts payable, accounts receivable, invoice processing, and financial reporting.
• Advanced knowledge of Microsoft Office Suite, email management, spreadsheets, and other relevant office software.
• Proficiency in data entry and maintaining accurate records in spreadsheets, databases, and accounting systems.
• Basic understanding of accounting principles and strong mathematical skills.
• Experience with electronic filing, document organization, and document retrieval.
• Strong written and verbal communication skills.
• Excellent attention to detail, organizational skills, and time management.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Strong problem-solving skills and the ability to work independently and collaboratively.
• Communicate professionally with customers, employees, and vendors.

Sterling, VA

Onsite

$70,000-$75,000