Office Manager

ProCare Rx; Southfield (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

PTO & holidays

Wellness program

401(k) match

Employee assistance program

Referral program

Job summary

ProCare Rx is seeking an experienced Facilities Manager to oversee daily on-site operations, security, and maintenance across our Michigan site. The role includes managing keys, prox cards, and building access, coordinating office moves, and ensuring OSHA compliance.

The ideal candidate will have a minimum of five years in facilities management, strong organizational and communication skills, and experience with office equipment, contracts, and MS Office.

Qualifications

• Must have strong organizational skills.
• Must have strong communication skills.
• Ability to perform duties above personally or by contracting trained expert.
• Experience with contracts required.
• Must be able to work flexible schedule and be on call for emergencies.

Responsibilities

• Maintain fire extinguisher and security equipment.
• Manage building access systems including keys and prox cards.
• Oversee Data Center PM and responsible for OSHA compliance.
• Coordinate office moves, seating, furniture and equipment.
• Oversee mail room, shipping/receiving, janitorial, and common areas.
• Liaise with building maintenance for HVAC, electrical, and other utilities.

Skills

Organizational skills

Communication skills

MS Office

Education

High school diploma or equivalent

Associate degree in facilities management or related field

Tools

MS Word

MS Excel

Job description

PRINCIPLE RESPONSIBILITIES include but are not limited to:

• Fire extinguisher maintenance.
• Maintain all EHIM keys; including the key box, key log and tracking issuance/collection of keys.
• Maintain all EHIM prox cards: including software, reporting and tracking issuance/collection (activation and deactivation) of all prox cards.
• Complete Data Center PM.
• Building security policies and procedures.
• Mail room operations.
• Shipping and Receiving.
• Security cameras.
• Office moves; including coordination of seat assignment, furniture, equipment, etc.
• Paper shredding (Shred Hub)
• Janitorial; daily, quarterly and annually
• PM on all equipment
• Common area cleanliness and safety (i.e. kitchen, lobby, storage rooms, etc.)
• Copier and fax machine maintenance and repairs.
• Liaison for all building equipment (i.e. HVAC, electrical, gas, etc.)
• OSHA Compliance, including MSDS binder maintenance
• Assists or leads specialized projects as required.

SKILLS AND REQUIREMENTS

• High school diploma or equivalent required.
• Associates degree in facilities management or related field preferred.
• Minimum 5 years experience in facilities management.
• Experience in expanding and/or moving office space required.
• Must have strong organizational skills.
• Must have strong communication skills.
• Ability to perform duties above personally or by contracting trained expert.
• Above average knowledge with office equipment, building equipment and utilities.
• Experience with contracts required.
• Must be able to work flexible schedule and be on call for emergencies.
• Must have above average MS Office skills, specifically in MS Word and MS Excel.

PHYSICAL DEMANDS

Requires sitting, standing, and occasional light lifting

The Perks of Joining Our Team:

We believe in taking care of our team. You'll enjoy a comprehensive benefits package designed to support your well-being and financial future:

• Comprehensive Health Benefits: Medical, Dental, Vision, Short-Term/Long-Term Disability Insurance, Life insurance.
• Time to Recharge: Paid vacation and holiday pay.
• Focus on Your Wellness: We offer a robust Employee Wellness Program.
• Invest in Your Future: 401(k) with a company match.
• Support System: Employee Assistance Program provides confidential support and counseling.
• Get Rewarded for Referring Great People: Employee referral program.

ProCare Rx is an Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.