Office Manager

BBSI; South San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

BBSI in South San Francisco, CA is seeking an experienced Office Manager to oversee day-to-day administrative operations for the onsite office, supporting both office and field teams. You will manage AR/AP, payroll, bookkeeping, and HR coordination, develop procedures to improve efficiency, and supervise front-office staff while maintaining accurate records and compliance with company standards.

Open to candidates with strong operational experience in fast-paced environments, with a proactive

Qualifications

• Prior experience in office management, accounting, or administrative leadership.
• Background in construction or a related industry strongly preferred.
• AR/AP, payroll, and bookkeeping knowledge.
• Strong communication skills with field teams.
• Proactive mindset with ability to identify gaps and improvements.
• Comfortable working onsite.

Responsibilities

• Manage daily office operations and administrative workflows.
• Oversee accounts receivable and accounts payable processes.
• Perform bank reconciliations, bookkeeping, and payroll.
• Handle prevailing wage administration (basic level).
• Support HR functions, including employee documentation.
• Process insurance certificates.
• Supervise front office activity (3 staff).
• Develop and implement SOPs to improve efficiency.
• Ensure accurate record-keeping and compliance with company standards.

Skills

Office management

Accounting

Administrative leadership

AR/AP

Payroll

SOP development

Communication skills

Onsite work

Job description

Office Manager

South San Francisco, CA (Onsite)

$80,000 - $100,000 + Bonus (historically $8K-$10K)

Full-Time | Monday-Friday, 7:30 AM - 4:00 PM

About the Role

We are seeking a reliable and proactive Office Manager to oversee day-to-day administrative operations for our South San Francisco office. This role is critical to maintaining a smooth, organized, and efficient workplace, supporting both office and field teams.

This position is open due to a planned transition, with a 10-week overlap to ensure thorough training and knowledge transfer from the current Office Manager.

Team & Reporting Structure

• Reports directly to Marty
• Oversees 4 office staff
• Supports 11 field staff
• Works closely with AR personnel and administrative team

Key Responsibilities

• Manage daily office operations and administrative workflows
• Oversee accounts receivable and accounts payable processes
• Perform bank reconciliations, bookkeeping, and payroll
• Handle prevailing wage administration (basic level)
• Support HR functions, including employee documentation and coordination
• Process insurance certificates
• Supervise front office activity, including phone coverage (3 staff members)
• Develop and implement Standard Operating Procedures (SOPs) to improve efficiency
• Ensure accurate record-keeping and compliance with company standards

What We're Looking For

• Prior experience in office management, accounting, or administrative leadership
• Background in construction or a related industry strongly preferred
• Open to candidates from other fast-paced industries (e.g., food service) with strong operational experience
• Working knowledge of AR/AP, payroll, and bookkeeping
• Strong communication skills with the ability to interact effectively with field teams
• High level of trustworthiness, reliability, and accountability
• Proactive mindset with the ability to identify gaps and implement improvements
• Comfortable working fully onsite

Why Join Us?

• Stable, team-oriented work environment
• Opportunity to step into a well-established role with structured training
• Competitive salary + bonus potential
• Comprehensive benefits package, including:
• 401(k)
• Health, dental, vision, and life insurance
• Paid time off